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11 Things you can do with SharePoint in 2024

With the COVID-19 outbreak organizations have been compelled to shift to complete digital transformation and keep their employees safe as well as continue to retain and serve their customers. Microsoft has taken every possible measure to ease our lives in this crisis and continues its ongoing efforts. When you’re considering SharePoint, remember that there are many benefits to using it. But, before going into the list of things you can do with SharePoint, you must understand its technologies. In this article we will see “11 things that you can do with SharePoint in 2024”.

What does SharePoint do?

SharePoint is a web-based collaborative software platform developed by Microsoft. It is used to store and share information in a central location on a network, typically an organization’s intranet or extranet. SharePoint gives users the ability to work together and share ideas from any location with Internet access. This makes easy for people to connect, collaborate, and get more done from virtually any device with an internet connection.

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Benefits of using SharePoint

SharePoint is a web-based application that helps organizations share and manage information. It is a versatile tool that can be used for a variety of tasks, such as storing documents and creating websites. SharePoint is also easy to use and has a wide range of features that can be customized to meet the needs of any organization.

SharePoint has many benefits, but some of the most notable ones include:

  • SharePoint can help organizations keep track of their documents and files.
  • SharePoint can be used to create websites and portals.
  • SharePoint is a great platform for collaboration.
  • SharePoint can help organizations manage workflow.
  • SharePoint is easy to use and has a wide range of features.

Is SharePoint a Microsoft product?

Yes. Microsoft SharePoint is a content management system that Microsoft developed for companies to collaborate on projects. It integrates with Microsoft Office applications and provides users with a central location to store, share, and manage files and information.

How do I setup Microsoft 365 in SharePoint?

Here are the steps to follow to set up Microsoft 365 formerly Office 365 in SharePoint: 

  1. Sign into Microsoft 365 (Formerly Office 365). 
  2. Navigate to SharePoint on the home page. You can access it from the app launcher. 
  3. Create a new SharePoint site. See below for details on how to do that.  
  4. Customize your site by adding web parts, lists, libraries, or other elements as needed. 
  5. Once you have successfully set up your SharePoint site, you can start integrating Microsoft 365 services. For example, you add a document library and use it with MS Word or MS Excel or PowerPoint. 

What is SharePoint used for?

SharePoint is a web-based collaborative platform that is widely used in businesses and organizations. It is often used for document management, team collaboration, and intranet sites. SharePoint has many features and can be customized to fit the needs of any organization.

Though SharePoint is often thought of as a document management and storage system, it can do much more. In fact, it can be used as a central platform to manage all sorts of company data, from files and documents to records and calendars. And because it integrates with Microsoft Office 365, it’s the perfect solution for businesses that want to move away from on-premises servers and adopt the cloud.

DO MORE WITH SHAREPOINT: At Evolvous, we help organizations tap into the potential of SharePoint, by helping them discover the myriad things that they can achieve through this platform. Contact us to know more about you can get the right services for your organization! 

“SharePoint” refers to one or more SharePoint products or technologies, which includes: 

1. SharePoint Online

A cloud-based service hosted by Microsoft. Businesses of any size can subscribe to Microsoft 365 plan or to the standalone SharePoint Online service.  

Migration to SharePoint Online - Evolvous

2. SharePoint Server

SharePoint Server is a powerful tool that can help you and your team be more productive. Microsoft’s next generation server product-SharePoint Server 2019 has been designed to help you achieve new levels of reliability and performance.  

3. SharePoint Designer 2013

 It’s a free program which was last released in 2013. This is a tool for the rapid development of SharePoint applications.  

4. OneDrive

 OneDrive is a cloud storage service from Microsoft. It can be used either as a free service or to store, sync and share files across multiple devices.

What is the use of SharePoint?

SharePoint is a web-based software that allows you to store and share your business information easily. It is a combination of collaboration and document management, and it makes it easy for everyone to access the data they need from any place. You can use SharePoint as an intranet portal for your employees or as a public website for partners and customers.

It allows you to collaborate easily with others at work or with individuals outside of your organization. SharePoint also lets you create subsites for each team so you can keep track of all the information for each respective department without cluttering up the main site.

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Here’s a list of 11 things that you can do with SharePoint: 

  • Upload files to your SharePoint Document Management library and access them from anywhere.
  • Open a document in a document library.
  • Work with others on the same document, at the same time.
  • Share documents.
  • Share sites.
  • Create a team site.
  • Add a list or library to your team site.
  • Keep previous versions of a document while you make changes to it.
  • Search for something.
  • Share information with your entire organization.
  • Copy and move files and folders between libraries.

 

  • Upload files to your SharePoint Document Management library and access them from anywhere: –

If you are using SharePoint Online just click Upload on the command bar and for SharePoint Server 2013, click new document and browse for a file. Depending on how SharePoint configured, you may have to click Upload existing file first. 

Upload files to your SharePoint Document Management library and access them from anywhere - Evolvous

  • Open a document in a document library: –

Click to open the document you want to work on, and it will open in Office for the web. If you have the application installed on your computer and want to use it, click Edit Document > Edit in <application name>

Open a Document in SharePoint Document Library - Evolvous

 

  • Work with others on the same document, at the same time: –

    On opening a document in office for the web you can view the number of people currently editing the document at the top right of the document. 

How to add a user to a SharePoint Site 

If you want other members of your team to edit the document, then you would need to add them as users. Here are the steps that you need to follow: 

  1. Navigate to the SharePoint site where you want to add the user. 
  2. Click on the settings icon and select ‘Site Permissions’ or ‘People and Groups’ (based on the version that you are using) 
  3. Once the page opens, click on the ‘Invite people’ or ‘Share’ button. This would open a dialog box. 
  4. Enter the email address or the username of the individual that you want to add. You can add multiple users at a time by separating their email addresses or usernames with a semicolon. 
  5. Choose the appropriate permission level for the user, like Full Control, Edit, Read or View Only. 
  6. Click on the ‘Share’ or ‘Send’ button to add the user to the SharePoint website.
  • SharePoint Document Management work with others on the same document, at the same time - Evolvous

    Share documents: –

Select the document you want to share, click the ellipses (…) to open the menu, and then click Share. 

Documents Management system using Microsoft SharePoint- Evolvous

  • Share sites: – 

If you have site owner permissions, click SharePoint or Sites, choose the site you want to share, and then click Share 

Share Sites - Evolvous

  • Create a team site: – 

If you are using Microsoft 365 you can create a site from the SharePoint start page, and it will automatically create a Microsoft 365 group. In case you have site owner permissions with SharePoint Server 2016 or SharePoint Server 2013 all you need to do is click on <Sites>, and then click + new site or + new. 

How to create a TeamSite on SharePoint? 

Here is an overview of the steps that you need to follow: 

  1. Sign into SharePoint using your Office 365 credentials. 
  2. Once you are on the home page, click on the ‘+create site’ button. 
  3. On the create site page, select the ‘Team site’ template. 
  4. Fill in the required details of the new site, like URL, title, description. 
  5. Choose whether the site should be private or public. Public sites will be visible to everyone, but private sites are accessible only to specific groups or teams. 
  6. Customize your site by adding logos, configuring navigation options etc. 
  7. Click on ‘Finish’ or ‘Create’ to create the site. 
  8. Once the site is created, you will be redirected to the newly created site’s homepage, where you can customize further. 

Create a team site - Evolvous

  • Add a list or library to your team site: –

To add a list or library to SharePoint Online, click + New from within a site, and then pick List or Library from the list. To add a list or library for SharePoint Server versions of SharePoint click <Settings> and then click <Add an app>. 

 

  • Keep previous versions of a document while you make changes to it: –

In SharePoint Online, right-click a document in a library, and then click Version History. For SharePoint Server versions, click the ellipses (…) next to the file, and then click the ellipses (…) again in the dialogue to get to the menu, or select the document and click <Version History> on the Files tab. 

 

  • Search for something: –

Type a search keyword into the Search box, and then click the Search icon.

Search for something - Evolvous

  • Share information with your entire organization: –

In Microsoft 365, SharePoint Online, or SharePoint Server 2016, click the app launcher then click the Yammer or News-feed tile, type your message, and then click Post. 

Share Information with your organization with SharePoint - Evolvous

  • Copy and move files and folders between libraries: –

In SharePoint Online, you can use the Copy to or move to command to copy or move files between libraries. 

NEW – 3 More Things You Can Do with SharePoint 

How to add a webpart to SharePoint? 

In SharePoint website, a web part is a modular component that can be added to the page to provide specific functionality or display content. You can add interactive elements, integrate external data or display dynamic content. 

Here are the steps that you should follow: 

  1. Navigate to the SharePoint page where you want to add the web part. 
  2. Click on the settings icon. 
  3. Click on the Edit page option. You will see that the page is divided into several zones, where you can see different editing options. 
  4. Click on the ‘+add a web part’ or ‘Insert button’ within the desired web part zone. 
  5. Browse and choose the right webpart from the webpart gallery. 
  6. Click on Add or Insert to add the web part to the selected zone! 
  7. Customize the webpart. 
  8. Once you are done click on ‘Save’ or Publish button. 

How to add Columns in SharePoint? 

Columns are fields the defines a specific type of data within a list or a library. They are useful to organize or categorize data. Here’s how you can add columns to SharePoint. 

  1. Navigate to the SharePoint site where the list or library is located. Make sure that you have the necessary permissions to manage the list or library. 
  2. Open the desired list and library. 
  3. Open the settings option.  
  4. Click on create column or add column link. 
  5. On the next page, specify the properties of the column. 
  6. Name of the column. 
  7. Type of information. 
  8. Additional settings including character limit, default value etc. 
  9. Save the column by clicking on the ‘OK’ or ‘Create’ button. 

How to Create workflow in SharePoint Microsoft 365? 

Automating workflows will help you reduce the time taken to complete the tasks and reduce the chances of human error. Here is how you can create a workflow with SharePoint Designer. 

  1. Install and open SharePoint Designer on your local machine. 
  2. Open the desired SharePoint Site.
  3. Click on ‘Workflows’. 
  4. Select ‘List Workflow’ or ‘Reusable Workflow’. 
  5. Provide a name and description. 
  6. Define the initiation settings, such as when the workflow should start. 
  7. Add and configure workflow stages, conditions, actions and variables. 
  8. Use the desired workflow actions and conditions to define the desired behavior. 
  9. Save and publish. 

You can also add workflows using Power Automate. Visit our Power Automate page to know more about how this application helps you to achieve higher productivity with Microsoft Power Automate. 

Copy and move files and folders between libraries - Evolvous

 

 

 

 

 

 

 

SharePoint is all about permissions. Get a better understanding of how permissions work, and you’ll understand how to control access to stuff on sites and other things that you can do with SharePoint. Our team of seasoned experts at Evolvous can guide you step-by-step and assist you to have a better understanding

Microsoft Gold Partner MS volume licensing SharePoint - Evolvous

 

 

 

Conclusion:

SharePoint is a versatile platform that can be used for a variety of purposes. This article listed 11 things you can do with SharePoint.

GET STARTED WITH SHAREPOINT: Evolvous is a certified Microsoft Gold partner, and we help you leverage the functionalities of the Microsoft SharePoint platform. We help you with Document Management System, SharePoint migration, custom SharePoint development and the likes. If you want to learn more about how SharePoint can be used to improve your business, contact us. 

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