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The Problem

The Solution

The Impact

Website: https://www.legacyparking.com/
Industry: Facilities Services
Location: IL, USA
Technology: Document Management, Migration, SharePoint

Legacy Parking Case Study

Moving from SharePoint On-Premises to SharePoint Online and building effective Intranets

Building Effective SharePoint Intranet Case Study. When it comes to document management, SharePoint offers many advantages. However, with the growing trend of cloud computing, collaboration becomes easier than ever before. The decision to move from an on-premises SharePoint platform to one in the cloud may require adjusting your intranet strategies and services.

Legacy Parking Background and History   

Legacy Parking began with a vision to deliver premium offerings and a new management experience to parking for commercial real estate. Additionally, the organization is committed to developing, implementing, and advancing Alternative Transportation Solutions and Green Initiatives related to the parking and transportation industry.  

Their Problem

Previously Legacy Parking was using SharePoint On-Premises and wanted to shift to SharePoint Online. The principal reason for moving to SharePoint Online was a poor collaboration between its 120 facilities. Documentation for 120 facilities was tedious and maintaining access levels for different facilities/departments was another challenge. Additionally, the most recent updates were first available on SharePoint Online, and the cost was proving ineffective. They were heavily dependent on excel files and email processes for any collaboration.  

Our Solution

Our certified consultants made a smooth transition from SharePoint On-Premises to SharePoint Online for Legacy Parking and revamped their intranet’s entire look and feel. Created organizational chart and staff directories and segregated the existing data into categories and subcategories for respective facilities with precise permission management settings.  

The Impact

Shifting to SharePoint Online proved to be a good decision for Legacy Parking. With all the latest updates and features from Microsoft, they enjoy and utilize their team’s full potential. SharePoint acting as a backend database, improved data management multiple times with explicit permission management settings. The documentation process was now better and more organized, with archiving functionality. Every facility now has its dedicated document location, and every department has its respective sections.  

The look and feel of their intranet sites now match their corporate theme with custom branding. Organizational charts and Staff directories provide complete information on whom to reach out to and how to reach out.  

Having all the data under one umbrella increased the overall efficiency and saved much time concerning collaboration. 

Most companies today are looking to move from an on-premises SharePoint environment to the cloud. This is a great step forward in terms of cost savings and flexibility. However, it can be a daunting process if not planned properly. We have a team of SharePoint experts who can help you not only with the migration from your on-premises environment, but also build effective intranets for your employees that will drive engagement and productivity.

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