Canadian Sport Institute Calgary

Power Apps as an Expense Management Application for the Canadian Sports Institute, Calgary

About the Canadian Sports Institute

The Canadian Sport Institute Calgary is a non-profit organization dedicated to building, creating, and educating athletes, coaches, and sport science professionals. They are a key contributor to Canada’s world-leading Olympic and Paralympic podium performances.

Manual Expense Management Challenges for the Canadian Sport Institute

The Canadian Sport Institute Calgary sought to enhance the laborious expense management of paper-based procedures, and numerous business-critical workflows when they finally became obsolete. Despite the high operational costs and error rates due to human data processing, the customer needed clarification on the breadth of automation necessary to advance their company’s expense management. Besides, paper documents were also vulnerable to loss or damage.

Microsoft’s Power Apps as a Cost-Efficient Alternative for the Canadian Sports Institute

As a priority task, our team at Evolvous designed and implemented a custom web application for user expense management and further approval of the invoices. The goal was to achieve a streamlined process for expense management. Choosing Microsoft Power Apps was cost-efficient.

How did the Canadian Sports Institute Gain from the Use of Microsoft Power Apps

Implementing a custom expense management system brought much-needed efficiency to expense processing. The system enabled centralized visibility into all items, such as;

• Status,
• Requestor,
• Period,
• Date Submitted,
• Approving Manager,
• Approved Date,
• Expense total,
• Expense Paid or not, and
• Bank Details.

Employees can log in and add their expense details. Designated approvers can log in from the approver gateway and approve the invoices at their discretion.

The Canadian Sport Institute Calgary took an essential step towards digital business transformation and improved the overall experience for the internal team with a user-friendly expense management system.

It significantly reduced the manual effort for bill generation, collection, and processing. Moreover, it prevented any manual delays or errors.

Key Performance Indicator Metrics

5+

Locations Impacted

64%

Faster Invoicing

30%

Increased Overall Efficiency