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How to Develop Fuel Accounting Software Using Microsoft Dynamics 365 and Power Apps? - Evolvous

How to Develop Fuel Accounting Software Using Microsoft Dynamics 365 and Power Apps? 

Accounting in oil and gas industry focuses on accurately tracking and reporting financial activities as well as other critical resources. Building fuel accounting software helps you to monitor the movement of fuel across your network, enhancing overall efficiency and optimizing costs. 

At Evolvous, we have worked closely with different verticals of the oil and gas industry. Our team has helped energy businesses solve specific challenges, through innovative use of technology. Here, we will look at how we can use Microsoft Dynamics 365 and Power Apps to develop specialized fuel accounting software. 

Get Comprehensive Oil and Gas Software Solutions

Microsoft Dynamics 365 and Power Apps are just some of the technologies that we use to build efficient solutions, specific to the challenges faced by the oil and gas industry. To discover our range of solutions for the oil and gas industry, click here. 

Why Do You Need to Build a Fuel Accounting Software Application? 

Building a specialized oil & gas software for fuel accounting gives you a host of different advantages: 

  1. Better Cost Management: Tracking fuel consumption and related metrics allows you to get a deeper view of expenses. This aids in identifying cost-saving opportunities. 
  2. Higher Efficiency: With fuel accounting software, you can automate various processes. This not only saves time but also reduces errors when compared to manual errors. 
  3. Improved Regulatory Compliance: Certain jurisdictions have stringent requirements that necessitate accurate recording and reporting of fuel usage for tax and environmental compliance. 
  4. Smarter Inventory Management: As an oil and gas business, you often deal with large volumes of fuel inventory. A fuel accounting software can effectively streamline inventory tracking. This gives you real-time visibility into stock levels and usage patterns over a period. 

How to Develop Fuel Accounting Software Using Microsoft Dynamics 365 and Power Apps? - Evolvous

Why Do We Use Microsoft Dynamics 365 and Power Apps for Creating Fuel Accounting Software? 

For building a fuel accounting software application, we recommend using Microsoft Dynamics 365 and Power Apps. While Dynamics 365 makes it easy to connect various data sources and manage the accounting functions, the low-code application development capabilities of Power Apps make it simple to develop, deploy and maintain the application. 

Here are some of the other advantages that you get when you use Dynamics 365 and Power Apps for creating a specialized oil & gas software application.  

Customization: Power Apps allows you to customize various aspects of the application, without extensive coding knowledge. This will allow you to tailor the application, according to your specific requirements. 

Scalability: You need an application that grows with your business. By using Dynamics 365 and Power Apps, we easily achieve a high-level of scalability that is difficult to attain with a ‘hard-coded’ application. 

Mobile Accessibility: With this combination of technologies, you can develop an app that is easily accessible on mobile devices. This allows you to manage fuel accounting tasks on the go, improving productivity and responsiveness. 

Want to Know More About Power Apps? 

Microsoft Power Apps allows you to build a range of exciting applications with minimal coding knowledge. Visit our Power Apps page to know more about Power Apps and how Evolvous helps maximize its potential. 

The Process of Building a Fuel Accounting Software App with Microsoft Dynamics 365 and Power Apps 

Questions to Ask Before Building Fuel Accounting Software - Evolvous

Things Needed for Building a Fuel Accounting Software Application 

Here are some of the things that are needed for designing an oil and gas software application for accounting for fuel: 

  • Dynamics 365 license for specific modules. 
  • Power Apps license 
  • Power Apps development environment 
  • Detailed needs assessment report. 

The Steps to Follow to Build Fuel Accounting Software Application 

Here are the steps that you need to follow when you are building a Fuel Accounting Software App with Microsoft Dynamics 365 and Power Apps 

STAGE 1: Setting Up the Dynamics 365 Environment 

STEP 1: Analyze Requirements: We will start by defining the specific requirements and functions of the fuel accounting software. Determine the features you want the app to have. 

STEP 2: Design the System: Develop the data model and architecture of the fuel accounting system. This will include but will not be limited to data entities and their relationships. 

STEP 3: Configure the Environment: Next, we will work towards configuring the Dynamics 365 environment to suit the data model and architecture. Here, we will be setting up the fields, forms, views, and workflows as required. 

STEP 4: Integrating the System: Now, we will integrate the system with other data sources, such as ERP or IoT Systems, as required. 

Once all the steps are executed, we will test and resolve all the detected issues. After that, we will deploy the system to the production environment. 

Following that, we will move to building the app with Microsoft Power Apps 

STAGE 2: Building the Application with Power Apps 

STEP 5: Designing the App: The first thing we will do is to design the UI/UX of the fuel accounting application. We will make sure that the app is easy to use, accessible and highly compatible across all devices. 

STEP 6: Developing the App: Next, we go a bit deeper and start working on the custom screens, forms, and the application features to execute tasks such as fuel data entry, inventory management, regulatory reporting, and other features that you desire. 

STEP 7: Integrating with Dynamics 365: At this step, we will integrate the Power Apps application with the Dynamics 365 system we set up in STAGE 1. We will establish seamless data exchange between the Power App application in the frontend and the Dynamics 365 system in the backend. 

STEP 8: Testing the App: By this step, we are almost done with designing the app. Testing the app is crucial as it allows us to ensure that the app functions as desired, with no bugs or usability issues. Our team will also gather feedback from your team and other stakeholders and make improvements based on their suggestions. 

STEP 9: Deploying the App: Upon successful completion of testing, we will deploy the app in the desired environment. Our team can help you deploy the app through the Power Apps portal, Microsoft Teams or even as standalone web or mobile application. 

STEP 10: User Training and Support: Your team will need proper training and support to adapt and use the app confidently. To ensure that they can proactively use the app, we will provide them with proper training and support. 


Time Taken to Build a Fuel Accounting Software Application 

Phase  Average Time Taken 
Needs Assessment  2-3 weeks 
Setting up Dynamics 365  3-5 weeks 
Designing on Power Apps  2-3 weeks 
App Development and Integration  2-3 weeks 
Testing the App  2-4 weeks 
Deployment into Production  1-2 weeks 


How Does Evolvous Help in the Process? 

At Evolvous, we have helped businesses in the oil and gas industry develop applications and deliver specialized solutions for other business challenges. Here are some of the ways in which we help in the process of building a fuel accounting software: 

Detailed Needs Assessment: We work closely with all stakeholders to analyze your business requirements and understand the specific needs and objectives. Based on that, we can recommend the desired features and functions of the application. 

Design and Development: Evolvous is a Microsoft Gold partner, having excellent expertise in working with Dynamics 365 and Power Platform Power Apps. This allows us to design and develop an application that truly meets your needs. 

QA and Testing: We will also help you develop quality standards and ensure that the app meets those standards. Our team will also conduct functional testing, performance testing, and security testing to make sure that you have a robust system. 

Training and Support: You will get comprehensive training and support services to make sure that you and your team can use the system without any hassles. 

Embrace Efficiency in Fuel Accounting 

Enhance efficiency of your fuel accounting and allied processes with our custom-built applications. Contact us today and build your own app that drives performance for your oil and gas business. 

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