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    Digital Workplace Modernization - Evolvous

    Digital Workplace Modernization: Digital Transformation 

    One of the trendiest buzzwords in recent years has been “Workplace Modernization/transformation,” but every company has a different idea of what that truly means. Digital Workplace Modernizing can have significant effects, but it’s essential to realize that this process is ongoing and must be constantly monitored. Workplace Modernizing through digital technologies is one of the significant trends of our day. As businesses greatly expand their operations, the disruptive effects of the digital revolution are being seen across all industries.  

    There is a revolution taking place in the workplace. Technology and digital natives are the two factors propelling this transition. To build a new workplace environment, these two forces interact. Businesses shouldn’t pass up the chance workplace modernization offers to advance digital transformation, better equip and retain their personnel, and access the all-encompassing efficiency technology delivers to an organization.  

    Organizations now have difficulty because employees may use better technology at home than at work. They have unique working methods and frequently favor specific equipment. They want their companies to provide them with more reliable technology, simpler access, and overall, more flexibility.  

    What is Workplace Transformation 

    Technology, policy, and procedure are all combined via workplace modernization to create a culture that supports a business’s success. Implementing or upgrading working methods is part of the process toward the ultimate aim of a contented, connected, and motivated workforce. This improves employee performance while bringing in fresh talent for the company.  

    Digital Workplace Modernization - Evolvous

    What is a Modern Digital Workplace?  

    The company’s disparate business platforms are integrated into a unified digital workspace, giving employees access to the tools and data needed to do their jobs through a single interface. Teams can closely interact and coordinate with one another with maximum efficiency, working from the same physical place or distant locations worldwide.  

    Modern Workplace Solutions Boost Team Collaboration and Productivity in a Reliable and Secure Environment.  

    The modern employee expects their company to make it simple to work from anywhere, at any time, and with the newest technology. They must be able to access their work remotely, interact with their team, and meet with clients or partners in ways that enable virtual teams if they are to stay up with the pace of change and the speed of business. You may do this by using the following Microsoft 365 tools:  

    Microsoft Teams:

    The ideal tool for teamwork and communication. Chat, file sharing, and meetings with audio and video may be used to connect people and material both within and internationally. Additionally, you can integrate software for simple access to particular files or documents.  

    SharePoint:

    With the help of this document management and storage solution, you can access your documents from anywhere. With its search capabilities, files have never been simpler to discover, and you can manage who has access to which files and share them across teams.  

    OneDrive:

    Access, share, and backup all of your data easily from anywhere and at any time on any device. Real-time collaboration on Word, Excel, PowerPoint, and OneNote documents with co-workers. Finally, a system allows you to work concurrently without overwriting each other’s work.  

    Microsoft Planner:

    The ideal choice for teams with remote workers located around the city, county, state, or world. The planner is a software program for managing tasks that serve as a communication channel for team projects, a repository for information, and a classification system for those projects.  

    Microsoft Flow:

    Outstanding automation You can build integrated processes across your apps using Flow. You can synchronize files, connect email notifications, and more.  

    Microsoft Forms:

    Need to find out from your team where this month’s monthly meeting should be held? Microsoft Forms is a tool for making forms, surveys, quizzes, and polls, and it can do precisely that.  

    Challenges of the Modern Workplace:  

    More complexity:

    There are several situations when role complexity could be overly complicated. First, when employees overestimate their potential, they either take on more than they can handle or cannot prioritize an excessive number of activities. This can be a serious problem for productivity and morale in a society where we constantly strive for advancement and acknowledge our work. The second situation is when a job description undersells the position. The employee could feel overburdened, burned out, and demoralized when expectation and reality collide.  

    The effectiveness of the machine depends heavily on keeping the lines of communication open across the organization. To overcome this, the company’s highest echelons must pay attention to their workers, who are their lifeblood. They will be able to succeed if they can accomplish this before their clients.  

    Challenges of the Modern Workplace - Evolvous

    Security issues:

    There are no longer “lifetime jobs.” The days of spending forty years climbing the corporate ladder and retiring comfortably are long gone. Job security is, at best, fickle.  

    One excellent illustration of the maxim that you can never be too secure is COVID-19. You never know when a world crisis, an economic slump, a border closure, or a loss of revenue may materialize. Roles are continually evolving, new occupations are routinely created, and technology is always progressing. We also need to be prepared to adjust.  

    Shortage of Resources:

    Resources are a significant concern for most businesses. Usually, there aren’t enough resources to supply every department and worker with the best tools. The truth is that all companies operate under certain budgets, and these budgets determine what can and cannot be acquired.  

    Communication:

    Some workplaces encourage employees to make phone calls to co-workers while they remain seated. Due to an increase in the number of individuals working from home and sending emails eventually changed into emailing them, which has now established itself as the accepted standard.  

    Unfortunately, although appearing to be highly efficient, a written system is not. Encouragement of emailing keeps employees from interacting physically, which inhibits them from chatting and getting to know one another better.   

    Traditional Workplace vs Modern Workplace  

    A traditional workplace has all the features of a normal office setting, including daily employee log-in and log-out processes, round-the-clock operation of computers, printers, and servers, and the aroma of coffee to brighten a dismal Monday morning.  

    Organizations that have accepted the realities of digital collaboration, solutions, and integration as the future’s direction are referred to as having a “modern workplace.”  

    • Meetings, appointments, collaborations, and interactions among employees take place physically and on-site in the traditional workspace. All employees, especially corporate executives, must go physically to their workplace to arrive and begin work. Meanwhile, since work can be done from home, remote work saves everyone from travelling. Online scheduling, submission, and organization are used for appointments, meetings, and cooperation.  
    • Employees who work remotely enjoy more convenience since it allows them to balance work and other responsibilities while doing it from the comfort of their own homes. Traditional workplace requirements emphasize work and call on people to be present on the job.  
    • The ability to cooperate with the entire team or department, provide work output, and connect with co-workers online makes remote work more flexible. Because many duties may be accomplished at home without having to report and show up at the workplace physically, it also provides scheduling flexibility. However, conventional employment might be flexible when a job query necessitates speaking with other employees or management.  

    Digital Workplace Modernization/Transformation Preparation  

    Although not all aspects of digital workplace transformation will come within the purview of the IT department, all of them are supported by technology. Therefore, before starting any initiatives, your employee must know the overall company objectives. When deciding which technology to employ by your organization, these high-level goals should be considered. The good news is that manufacturers are eager to make modernization straightforward, and their products have advanced significantly in recent years to meet the shifting demands of organizations.  

    Consider Microsoft Office 365, a productivity package improved with security and collaboration features between Microsoft Teams and Microsoft SharePoint. With unified endpoint management, teams can work on projects using any device. Access to corporate data is easy for employees while being safeguarded.  

    Workplace Modernization/transformation in a nutshell  

    The workplace will always require strong, dependable networks, much like infrastructure. Consider software-defined networking to enable dynamic, programmable, and efficient network design that enhances network performance and monitoring to adapt to the changing nature of the workplace.  

    Digital workplace modernization/transformation is an important process for businesses today. It can help businesses become more efficient and save money. Contact us today for more information on how we can help you modernize your business.

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