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    Egnyte to SharePoint Migration - Evolvous

    Egnyte to SharePoint Migration  

    Egnyte to SharePoint Migration. Egnyte is a potent tool when it comes to content security, but there Some of the key advantages that you get when you migrate your data from Egnyte to SharePoint will be:  

    • Seamless Integration with Microsoft 365.
    • Lower Total Cost of Ownership (TCO).
    • Granular Permissions.
    • Mobile Accessibility.

    EXPLORE THE SHAREPOINT ADVANTAGE: Want to discover how Evolvous can use SharePoint to transform how your organization stores, accesses, and collaborates on documents in real time? Visit our SharePoint services page to know more. 

    How to Manage Egnyte to SharePoint Migration in a Better Way? 

    Migrating your important and sensitive document from one platform to another is always stressful. However, with proper planning, things become a lot simpler. It is always recommended to get a certified Microsoft partner like Evolvous to help you with the process as they mitigate a lot of the risks and also execute the process in an efficient and hassle-free way.  

    Contact us today to know how we can help you with Egnyte to SharePoint migration. 

    Here are five of the most important things to know when you are migrating from Egnyte to SharePoint. 

    Looking for Egnyte to SharePoint migration?

    Contact us today!

    1. PLANNING 

    You should start off by planning for the Egnyte to SharePoint migration. The process does require careful preparation and consideration of a range of factors. The entire process can be divided into the following stages: 

    • Assess Your Egnyte Environment 

    The first thing that you should do is to take an inventory of all the data stored in Egnyte, including files, folders, and their structure. It is important to identify the types of data, access permissions and user roles to understand the complexity of the migration. 

    • Set the Scope of Migration

    An important part of the planning process is to clearly define the scope of migration. This includes the type of data used in the migration and the SharePoint sites or document libraries that need to be created as the destination of the migrated data. 

    • Prepare for Data Mapping 

    During the planning stage, it is a good idea to cleanse the data by deleting duplicates, outdated files, or irrelevant data. Once you have done that, you need to map the Egnyte folder structure to the desired structure in SharePoint to ensure smooth navigation and accessibility. 

    • Plan for Data Access and Permissions 

    Since you would be migrating sensitive data, you would need to make sure that you plan for any additional security measures that might be required for them. You will need to define access permissions or roles for SharePoint users based on the permission access levels in Egnyte. 

    • Schedule the Migration 

    The final stage of the planning process is to schedule the migration. You need to pick a time when the disruption caused by the migration is minimal. You should make a point to inform users about any potential downtime, I.e., when the data on Egnyte will not be accessible because of the migration. 

    2. EXECUTION 

    Now, that you have successfully planned for Egnyte to SharePoint Migration, the next step is to proceed with the actual migration. Here is an overview of the steps that you need to take. 

    • Choose the Migration Method

    There are several migration methods at your disposal. You can choose to go with third-party migration tools, use the SharePoint Migration Tool (SPMT) from Microsoft or run custom PowerShell scripts. Choose the one that fits your requirements perfectly. 

    • Setup the SharePoint Environment 

    Now, you would need to create the SharePoint environment where you wish to migrate your data to. Create the necessary sites, document libraries and user accounts with appropriate permissions. You would also need to configure SharePoint settings based on your specific needs. 

    • Test Migration 

    It is a smart idea to test migration with a small data set. This would let you know if everything is being done correctly and rectify any potential issues before the actual process. 

    • Perform the Migration

    Initiate the transfer of data from your Egnyte account to SharePoint environment. The time taken will depend on the volume of data and the chosen method. You need to log any errors or issues for review. 

    • Verify Data Integrity 

    Once the data migration is complete, you need to make sure that all data files and folders are successfully migrated. 

    • Migrate Metadata and Permissions 

    After you have verified that the data is successfully migrated, you can proceed to transfer the metadata like file properties, tags, and timestamps. To ensure consistent security settings, you will need to migrate user permissions and access rights from Egnyte to SharePoint.

    3. CUSTOM SCRIPTS VS THIRD-PARTY APPS 

    As said before, when it comes to Egnyte to SharePoint migration, there are three different methods that you can try out – you can either use third party applications, Microsoft’s SharePoint Migration Tool (SPMT) or run custom PowerShell scripts. Now, among these, running custom PowerShell scripts is the preferred option because of the following reasons. 

    • Flexibility and Customization

    PowerShell scripts offer you a high-level of flexibility and customization, compared to SPMT or third-party applications. With custom scripts you can create custom mappings or customize metadata handling and data preprocessing. 

    For complex migration scenarios, PowerShell scripts are more appropriate as you can develop effective solutions to specific problems. 

    • Cost-Effectiveness 

    PowerShell is the built-in scripting language for Windows and SharePoint. There are no additional costs involved, unlike the third-party applications. Even if you must hire a consultant, it will still be cost-effective as consultants like Evolvous help you with a host of other things rather than just migration. 

    • Faster Migration 

    In many cases, PowerShell scripts can lead to faster data migration from SharePoint to Egnyte. This is especially true when you are migrating large volumes of data. PowerShell scripts can offer you faster migration speeds as it allows you to fine-tune the performance of the migration mechanism. 

    GET TAILORMADE SHAREPOINT MIGRATION SOLUTIONS FROM THE EXPERTS 

    At Evolvous, we use custom PowerShell scripts to handle Egnyte to SharePoint Migration for optimum performance. Our team can also help you handle data migration to SharePoint from platforms like Confluence, Dropbox, Google Drive and the like. Click here to know more about our SharePoint migration services. 

    4. DATA LOSS 

    • Your data is your responsibility. So, you need to have certain measures in place to reduce the risk of data loss during Egnyte to SharePoint migration. Here are some of the useful strategies to adopt to mitigate the risks of data loss. 
    • Prepare a comprehensive inventory of your data hosted on Egnyte, including files, folders, and metadata. Analyze them to uncover challenges like large file size, special characters in file names and unsupported file types etc., which might create issues during migration. 
    • Before you start the process of migration, it is necessary to have complete backup of all Egnyte data to a secure location. This acts as a fail-safe in case of any issues during migration. 
    • As said before, try to conduct a test migration with a small subset of the data (or even dummy data) to identify any potential issues. 
    • You can also run custom PowerShell scripts to validate the migrated data in SharePoint to ensure that it matches the original data in Egnyte. 
    • Instead of migrating all data in one go, you should try out incremental migration. Here the data is migrated in small batches, reducing the risks of data loss, and easing the process of troubleshooting. 
    • Make sure that you monitor the process closely and log any errors or warnings encountered during the migration. 

    DOWNLOAD THE SHAREPOINT MIGRATION PLAYBOOK: Want to know about more tips and tricks to manage SharePoint migration? Click here to download our free eBook that tells you about 10 amazing strategies to adopt to facilitate SharePoint migration. 

    5. TESTING 

    It is important to test the data after you have executed Egnyte to SharePoint migration. Here are some of the crucial tasks that need to be done at this stage. 

    • Check the metadata and file properties of migrated documents, like the file names, creation and modification dates and author information. Ensure that the information with the corresponding files in Egnyte. 
    • Test the file access and permissions by logging in with different user accounts to verify that they can access the files they are authorized to view or edit. 
    • Verify the folder structure in SharePoint to ensure that it mirrors the structure in Egnyte. Ensure that all files are in the correct folders and there are no missing or duplicate folders. 
    • Conduct search tests to check whether the files are searchable and retrievable using various keywords, metadata, or file properties. 
    • Perform User Acceptance Testing (UAT) where you will involve end-users and gather feedback on usability and functionality of the migrated data. Address any issues or concerns promptly. 

    CHOOSING BETWEEN: SHAREPOINT ONLINE OR ON-PREMISES 

    This is one of the most common queries that people have when planning for Egnyte to Microsoft SharePoint migration. The decision to choose between the two versions of SharePoint depends on the specific requirement of your organization, resources, and preferences. 

    Since both Egnyte and SharePoint online are cloud-based platforms, most organizations prefer to migrate to SharePoint online. It allows you to access the documents anytime, anywhere and the platform is also highly scalable and flexible.  

    However, if you want complete data sovereignty, then migrating to SharePoint on-premises is more ideal. In some industries, the strict compliance requirements necessitate migration to SharePoint on-premises. It does offer a higher level of customization as well. But you should also consider the fact that it is going to be more expensive as you will have to make additional investments in infrastructure. 

    GET THE BEST OF BOTH WORLDS: At Evolvous, we can help you develop a hybrid SharePoint environment which combines the features of SharePoint online and on-premises. Visit our SharePoint page to know more. Our team of SharePoint specialists have executed SharePoint migrations for our diverse clientele. They are experienced in managing migration from different platforms like Egnyte, Confluence, Dropbox, and the likes. Contact us today and simplify the process of migration and ensure the safety of your data. 

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    SharePoint Migration 2013 to Online

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