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    Energy Sector and SharePoint - Evolvous

    Energy Sector and SharePoint

    Energy Sector utilities are running the world. It is one of the complex businesses and is one of the most heavily regulated industries in the market. It has an enormous amount of information that gets shared, stored and managed daily. This industry has to ensure compliance and corporate governance, adherence to numerous regulations and audit all information. Currently, every Energy industry is undergoing a digital transformation, and the energy utility industry is no different. 

    Energy sector companies are constantly looking for new ways to improve practices for increasing operational productivity and customer satisfaction. But this industry particularly has its challenges because there are some stringent regulations that the sector needs to follow. 

    CHALLENGES in Energy Sector

    1. Heavy Regulation: The energy utility industry is one of the most heavily regulated industries in the market. There are numerous Government policies and regulations for compliance that must be adhered to and have access to information whose security if breached can pose a real threat.
    2. Competitive Positioning: The energy utility companies are constantly looking for ways to improve plant efficiency, improve compliance and reduce downtime for increasing operational productivity, customer satisfaction and financial prosperity.
    3. Collaboration between geographies: The Energy sector involves various geophysicists, reservoir engineers, drilling engineers, suppliers, government agencies and other groups separated and interdependent across geographies. Collaboration on different projects, logging meter readings, filling up application forms, contracts, invoices etc. requires constant communication for more agile and prompt decision making.
    4. Information Storage: Utility organizations have to maintain employee details as well as medical files for thousands of employees, project details, customer data, financial data and marketing data and numerous other information from multiple project sites.

    Our Microsoft SharePoint Consultants can have an answer to all the above-mentioned challenges. Let’s take a closer look:

    SharePoint Collaboration

    SharePoint empowers the users with the ability to collaborate seamlessly. You can store any type and any amount of files. You can access as well as update files from anywhere, even if you are offline, your changes will be saved and automatically sync the next time you connect. This solves the industry’s collaboration problem across geographies and multiple teams/individuals. Publishing schedules for shutdown & maintenance of refining facilities can be broadcasted across the organization through SharePoint sites to ensure co-ordination between staff.

    SharePoint Storage

    SharePoint is an intranet that seamlessly connects the entire organization as well as 3rd parties into a single string. It increases employee engagement with news from all the teams and departments of the organization. Finding one piece of information from the haystack has been made easy with powerful search options and SharePoint’s rich content management system where metadata allows users to search and navigate to the right information. It gives your organization a centralized platform for all documents/files.

    SharePoint Productivity and Efficiency

    Increase operational productivity with SharePoint lists and libraries, Microsoft Flow, and PowerApps. You can create rich digital experiences with forms, workflows, and build custom apps using Microsoft Power Apps for every device. Using Power Automate will accelerate a lot of mundane business processes and hence increasing employee efficiency. 

    SharePoint Versioning control

    With SharePoint, you can track the history of all activity on files which gives your organization better visibility in tracking the most recent version of the document. SharePoint gives detailed information about when the document was edited and by whom. If needed, older versions of a file also are restored.

    SharePoint Administration

    SharePoint uses two-factor authentication preventing credentials from being used without a second factor and mitigates any issues with compromised passwords. Using Azure Active Directory device-based conditional access, utility companies can block or limit access on unmanaged devices. This satisfies the security conditions of data breaches. Companies can also limit or even restrict the content download permissions by configuring IRM policies on SharePoint document libraries.

    SharePoint Permission 

    When project teams share files outside the organization with people such as partners, vendors, clients, or customers, SharePoint admins can plan and manage the permission at both the organizational level and the site level. They can also stop sharing with guests by removing their permissions from the shared item or directly removing them from the directory. 

    SharePoint Data Protection

    SharePoint protects the data by encrypting it at the disk level using BitLocker encryption. The Energy utility industry is one of the most heavily regulated industry and companies in these industries may choose Microsoft 365 Advanced Threat Protection (ATP) for more advanced protection.

    There are several other features of Microsoft SharePoint which the Energy industry can leverage but with properly trained employees. With proper training and Microsoft partners, SharePoint platform utilized to its full capabilities. To have a quick rundown of all the features and to learn how your organization can use SharePoint to improve efficiency and productivity, leave your details here

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