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    Google Drive to SharePoint Migration - Evolvous

    Google Drive to SharePoint Migration 

    Google Drive or Google Workspace as it now known, is one of the most widely used cloud data storage platforms among individuals as well as businesses. The reason behind its popularity is not hard to find – it is simple, easy to use and supports a range of different file formats. But is that enough to build a robust document management system for your business? Does it allow you to set custom meta data? Can you build intranet sites that improve collaboration among individual teams? Does it allow you to automate workflows? When you look at these factors, you discover that you need something more than Google Workspace to have a truly efficient data storage system for your business. If you are already using Google Drive but you want to get more, then you should consider Google Drive to SharePoint migration. 

    Microsoft SharePoint allows you to do a whole lot more with your data. You can build custom intranets for better collaboration among teams. You can also add custom metadata to facilitate search and discovery. On top of that, SharePoint has in-built security and compliance features that makes it easy to meet even the most stringent regulatory requirements with ease.  

    Visit our SharePoint services page to learn more about how custom solutions from Evolvous can help your organization. 

    Managing Google Workspace to SharePoint Migration is easy if you get the basics right. Here, we would talk about some important things you should know when executing the process. But first, let us explore some of the advantages that you get as a business when you migrate from Google Drive to SharePoint. 

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    Why Should Migrate from Google Drive to SharePoint? 

    As said before, your business can use data more productively when you migrate from Google Drive to SharePoint. Here are some of the benefits that you get when you execute Google Workspace to SharePoint migration. 

    • SharePoint allows you to Build Team sites and Custom Intranet 

    Intranets and team sites allow you to build enhanced collaboration within a particular team and facilitate information management. Building intranets is easy with SharePoint. For example, you can build a dedicated team site for your sales team where every member will have instant access to sales reports, presentations, and other documents important to them. 

    • SharePoint makes it easy to find the right document. 

    How do you search for a document in Google Drive? You search with the names of files or list the files according to the date of creation. SharePoint makes it far easier to find the right document. You can add custom metadata like the team who created the document, the project or campaign for which it was created etc. You can search based on the metadata and find the right document without any hassle. This is what makes it a better choice for organizations who have a large volume of data. 

    • You can customize and add company branding 

    Google Drive does not allow you to customize the platform. On the other hand, you can customize your SharePoint sites and intranet portals to match with your company’s branding and layout preferences by including elements like the company colors and logo. This gives a consistent experience to the user and gives a more professional look to the entire platform.  

    • You can meet compliance requirements with ease 

    SharePoint is built for businesses. Hence, it has some useful, in-built features that Google Drive misses. For example, SharePoint has a range of features that make it easy to meet data compliance requirements. You can set retention policies, apply Data Loss Protection (DLP) measures, and enforce information management policies. This ensures that your organization remains compliant with industry-specific regulations or data protection laws. 

    So, as you can see Google Drive to SharePoint migration does allow you to build a robust document management system that allows you to manage your data more efficiently. Now, let us look at the stages of Google Drive to SharePoint Migration. 

    SharePoint has a number of advantages over Google Workspace and other cloud storage platforms. To discover some exciting things, you can do with SharePoint, read our blog on 11 Things you can do with SharePoint. 

    The Stages of Google Workspace to SharePoint Migration 

    The entire process of Google Drive to SharePoint Migration can be divided into 8 stages. Here is an overview of the stages. Please note that there might be subtle differences depending on your specific case. So, it is always better to contact a SharePoint consultant to help you plan and execute the entire process. 

    STAGE 1: Assessment & Planning 

    Planning is critical as you would be transferring sensitive data. To start planning, you need to determine the scope of migration. This will help you take important decisions later. To understand the scope, you would need to understand the structure and volume of data stored in Google Drive. 

    It is also important to understand the permission levels and access levels assigned to different files and folders in Google Drive. At the planning stage, you should plan for the migration strategy, including the order of migration, potential downtime, and communication with the target users. 

    STAGE 2: Preparation 

    Now that you have planned for Google Drive to SharePoint migration and set your expectations, you need to proceed to prepare your data. You need to set up the necessary permissions and access controls in SharePoint to match requirements from Google Drive. You should also ensure that all the employees who will have access to the data are informed of the transfer and the possible downtime associated with it. 

    STAGE 3: Data Preprocessing 

    The next stage of the process is data preprocessing. Here, the objective is to clear any unwanted or irrelevant data and address any potential issues that might cause hindrances during migration. 

    The first thing that you should do is to cleanup and organize the data in your Google Drive, removing any unnecessary files or duplicates. You should also make sure that there are no naming conflicts or incompatible characters between Google Drive and SharePoint. 

    STAGE 4: Data Migration 

    With data preprocessing, the preparation phase is successfully completed. Now, we will move to the data migration stage, where the actual process of migration will begin. 

    There are many ways in which you can execute migration including custom migration services, third-party migration applications, and the SharePoint Migration Tool (SPMT) from Microsoft. You need to choose one based on the scope of the migration, the sensitivity of data, and how quickly you want to migrate the complete set of data. 

    Two of the most preferred methods for Google are SPMT and custom migration services. We have compared them below to help you choose the right one based on your specific requirements. 

    IMPORTANT TIP: Before you begin the process of migration, make sure that you have a backup of all the data stored on your Google Drive. You can store the data on physical servers as a fail-safe to protect your sensitive data during migration. 

    STAGE 5: Verification and Validation 

    Okay, so now you are done with migration, the test stage is verifying and validating the data. You would need to make sure that all the files and folders have been transferred to the correct locations in SharePoint.  

    It is also important to check that the file permissions and access controls are properly applied in your new SharePoint environment. You should also perform sample checks to ensure the integrity of the data and confirm that it is accessible to the right individual user.  

    STAGE 6: User Training and Communication 

    By this time, the data has been successfully migrated from Google Drive to SharePoint. Now, it is important that you educate and train your employees. Make sure that you clearly communicate the change in workflows and difference in features between Google Drive and SharePoint. 

    STAGE 7: Post Migration Support 

    During user training, if any user has reported any issues or given any valuable feedback, then you should incorporate any improvements based on any such inputs. This will help you to further optimize the system and make it suitable for your organization. 

    You should also dedicate time and effort to monitor the SharePoint environment to ensure that it is performing as expected and meeting user expectations. 

    STAGE 8: Decommissioning Google Drive 

    This is the final stage of the process. Since you will be having no use for Google Drive. So, it’s time to decommission the Google Drive storage. Make sure that all data has been successfully migrated to your new SharePoint environment. Inform the users of the successful completion of the migration as well as the date when Google Drive will no longer be accessible. 

     At Evolvous, we have helped businesses like you execute Google Drive to SharePoint migration without any hassles. Our dedicated team of migration specialists would assist you at each stage of the process making it easy to overcome challenges and complete the migration process in a quick and effective way. Click here to know how our SharePoint migration solutions can help you facilitate the process. 

    The Different Ways for Google Drive to SharePoint Migration 

    During Google Workspace to SharePoint migration, one of the most critical decisions that you need to take during the process is the method that you are going to use. 

    Here are the most common methods used for Google Drive to SharePoint migration: 

    1. Manual migration: If you have a limited volume of data, and you want absolute control and security, then manual migration might be an option that you can consider. Here, you would be manually copying the files and folders from Google Drive and moving them to SharePoint library. 
    2. Using SharePoint Migration Tool (SPMT): Microsoft offers proprietary software tools like the SharePoint Migration Tool (SPMT) and the SharePoint Migration Assessment Tool (SMAT) to facilitate migration from Google Drive to SharePoint. SMAT helps you to scan your Google Drive files for potential issues, and SPMT helps you to execute the migration process. 
    3. ThirdParty Migration Applications: There are many different migration applications that allow to migrate Google Drive to SharePoint server or SharePoint online. They might make the process easy but there might be security concerns. 
    4. Custom Migration Services: Evolvous offers custom migration services which leverage custom scripts and other specific technologies which help you to create an ideal migration process that is perfectly mated to your cases. 

    Among the ones mentioned above, SPMT and custom migration services are the most preferred methods in many cases. Let’s compare two of them and see which is right for you. 

    SPMT vs Custom Migration Services: Which is the Right Option 

    Given below is a comparison between both the methodologies for Google Workspace to SharePoint migration. 

    Aspect of Migration  SharePoint Migration Tool (SPMT)  Custom Migration Services 
    Migration Scope  Supports basic files & folder migration  They can be tailored to specific needs, including handling complex data structures and transformations. 
    Performance  Suitable for small and medium-sized data sets.  They can be optimized for larger volumes of data and specific performance requirements. 
    Metadata Migration  Supports basic metadata transfer.  You get a more robust and comprehensive metadata mapping and preservation capabilities. 
    Permission Mapping  You get limited options for permissions mapping in SPMT.  Custom migration services allow for fine-grained permissions mapping to match the desired SharePoint access controls. 
    Error Handling 

      

    You only get basic error reporting.  You get advanced error handling and data validation mechanisms. 
    Advanced Features  You get very few features that are ‘advanced’  You can get a whole range of customized advanced features including data transformation versioning and data validation. 

    Get Google Drive to SharePoint Migration Consultant in Canada & US

    Evolvous is a certified Microsoft Gold SharePoint consultant in Canada, and we offer complete support for managing Google Drive to SharePoint migration. Here are some of the biggest reasons why you should choose us when you are looking to execute SharePoint migration: 

    1. Tailored Solutions: We deliver custom SharePoint migration solutions that align with the unique requirements of your organization. This allows you to address complex migration scenarios, data transformations, metadata mapping and permissions management. This ensures a seamless migration experience. 
    2. Risk Mitigation: There are some inherent risks associated with SharePoint migration. Thanks to our experience in handling several migrations for our diverse clientele, we understand the nature of security concerns that might arise and address them effectively. 
    3. Faster Migration: We use the right tools and technologies to ensure that migration is completed in a shorter span of time. This reduces the downtime and minimizes the impact of migration on the operations of your organization. 

    Potential Cost Savings with Google drive to SharePoint Migration 

    Google Workspace is primarily built for individual users and small businesses. However, when your organization expands and the demand for data increases, Google Drive proves to be inadequate. However, people often feel that SharePoint is expensive. However, with proper planning Evolvous can help you develop a SharePoint environment based on your exact needs to save on system infrastructure costs. For example, we can build a hybrid SharePoint environment that leverages a combination of SharePoint server and SharePoint online that allows you store a large volume of data without spending extensively on physical servers and maintenance. 

    UNLOCK THE FULL POTENTIAL OF YOUR DATA: Contact Evolvous today and execute Google Drive to SharePoint migration in an efficient way that would help you to get greater benefits from data management. 

    DO YOU USE A DIFFERENT CLOUD STORAGE? 

    Click on the links below to find out how you can migrate to SharePoint from other cloud storage: 

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