Google Drive or Google Workspace as it now known, is one of the most widely used cloud data storage platforms among individuals as well as businesses. The reason behind its popularity is not hard to find – it is simple, easy to use and supports a range of different file formats. But is that enough to build a robust document management system for your business? Does it allow you to set custom meta data? Can you build intranet sites that improve collaboration among individual teams? Does it allow you to automate workflows? When you look at these factors, you discover that you need something more than Google Workspace to have a truly efficient data storage system for your business. If you are already using Google Drive but you want to get more, then you should consider Google Drive to SharePoint migration.
Microsoft SharePoint allows you to do a whole lot more with your data. You can build custom intranets for better collaboration among teams. You can also add custom metadata to facilitate search and discovery. On top of that, SharePoint has in-built security and compliance features that makes it easy to meet even the most stringent regulatory requirements with ease.
Visit our SharePoint services page to learn more about how custom solutions from Evolvous can help your organization.
Managing Google Workspace to SharePoint Migration is easy if you get the basics right. Here, we would talk about some important things you should know when executing the process. But first, let us explore some of the advantages that you get as a business when you migrate from Google Drive to SharePoint.
As said before, your business can use data more productively when you migrate from Google Drive to SharePoint. Here are some of the benefits that you get when you execute Google Workspace to SharePoint migration.
Intranets and team sites allow you to build enhanced collaboration within a particular team and facilitate information management. Building intranets is easy with SharePoint. For example, you can build a dedicated team site for your sales team where every member will have instant access to sales reports, presentations, and other documents important to them.
How do you search for a document in Google Drive? You search with the names of files or list the files according to the date of creation. SharePoint makes it far easier to find the right document. You can add custom metadata like the team who created the document, the project or campaign for which it was created etc. You can search based on the metadata and find the right document without any hassle. This is what makes it a better choice for organizations who have a large volume of data.
Google Drive does not allow you to customize the platform. On the other hand, you can customize your SharePoint sites and intranet portals to match with your company’s branding and layout preferences by including elements like the company colors and logo. This gives a consistent experience to the user and gives a more professional look to the entire platform.
SharePoint is built for businesses. Hence, it has some useful, in-built features that Google Drive misses. For example, SharePoint has a range of features that make it easy to meet data compliance requirements. You can set retention policies, apply Data Loss Protection (DLP) measures, and enforce information management policies. This ensures that your organization remains compliant with industry-specific regulations or data protection laws.
So, as you can see Google Drive to SharePoint migration does allow you to build a robust document management system that allows you to manage your data more efficiently. Now, let us look at the stages of Google Drive to SharePoint Migration.
SharePoint has a number of advantages over Google Workspace and other cloud storage platforms. To discover some exciting things, you can do with SharePoint, read our blog on 11 Things you can do with SharePoint.
The entire process of Google Drive to SharePoint Migration can be divided into 8 stages. Here is an overview of the stages. Please note that there might be subtle differences depending on your specific case. So, it is always better to contact a SharePoint consultant to help you plan and execute the entire process.
Planning is critical as you would be transferring sensitive data. To start planning, you need to determine the scope of migration. This will help you take important decisions later. To understand the scope, you would need to understand the structure and volume of data stored in Google Drive.
It is also important to understand the permission levels and access levels assigned to different files and folders in Google Drive. At the planning stage, you should plan for the migration strategy, including the order of migration, potential downtime, and communication with the target users.
Now that you have planned for Google Drive to SharePoint migration and set your expectations, you need to proceed to prepare your data. You need to set up the necessary permissions and access controls in SharePoint to match requirements from Google Drive. You should also ensure that all the employees who will have access to the data are informed of the transfer and the possible downtime associated with it.
The next stage of the process is data preprocessing. Here, the objective is to clear any unwanted or irrelevant data and address any potential issues that might cause hindrances during migration.
The first thing that you should do is to cleanup and organize the data in your Google Drive, removing any unnecessary files or duplicates. You should also make sure that there are no naming conflicts or incompatible characters between Google Drive and SharePoint.
With data preprocessing, the preparation phase is successfully completed. Now, we will move to the data migration stage, where the actual process of migration will begin.
There are many ways in which you can execute migration including custom migration services, third-party migration applications, and the SharePoint Migration Tool (SPMT) from Microsoft. You need to choose one based on the scope of the migration, the sensitivity of data, and how quickly you want to migrate the complete set of data.
Two of the most preferred methods for Google are SPMT and custom migration services. We have compared them below to help you choose the right one based on your specific requirements.
IMPORTANT TIP: Before you begin the process of migration, make sure that you have a backup of all the data stored on your Google Drive. You can store the data on physical servers as a fail-safe to protect your sensitive data during migration.
Okay, so now you are done with migration, the test stage is verifying and validating the data. You would need to make sure that all the files and folders have been transferred to the correct locations in SharePoint.
It is also important to check that the file permissions and access controls are properly applied in your new SharePoint environment. You should also perform sample checks to ensure the integrity of the data and confirm that it is accessible to the right individual user.
By this time, the data has been successfully migrated from Google Drive to SharePoint. Now, it is important that you educate and train your employees. Make sure that you clearly communicate the change in workflows and difference in features between Google Drive and SharePoint.
During user training, if any user has reported any issues or given any valuable feedback, then you should incorporate any improvements based on any such inputs. This will help you to further optimize the system and make it suitable for your organization.
You should also dedicate time and effort to monitor the SharePoint environment to ensure that it is performing as expected and meeting user expectations.
This is the final stage of the process. Since you will be having no use for Google Drive. So, it’s time to decommission the Google Drive storage. Make sure that all data has been successfully migrated to your new SharePoint environment. Inform the users of the successful completion of the migration as well as the date when Google Drive will no longer be accessible.
At Evolvous, we have helped businesses like you execute Google Drive to SharePoint migration without any hassles. Our dedicated team of migration specialists would assist you at each stage of the process making it easy to overcome challenges and complete the migration process in a quick and effective way. Click here to know how our SharePoint migration solutions can help you facilitate the process.
During Google Workspace to SharePoint migration, one of the most critical decisions that you need to take during the process is the method that you are going to use.
Here are the most common methods used for Google Drive to SharePoint migration:
Among the ones mentioned above, SPMT and custom migration services are the most preferred methods in many cases. Let’s compare two of them and see which is right for you.
Given below is a comparison between both the methodologies for Google Workspace to SharePoint migration.
|Aspect of Migration
|SharePoint Migration Tool (SPMT)
|Custom Migration Services
|Supports basic files & folder migration
|They can be tailored to specific needs, including handling complex data structures and transformations.
|Suitable for small and medium-sized data sets.
|They can be optimized for larger volumes of data and specific performance requirements.
|Supports basic metadata transfer.
|You get a more robust and comprehensive metadata mapping and preservation capabilities.
|You get limited options for permissions mapping in SPMT.
|Custom migration services allow for fine-grained permissions mapping to match the desired SharePoint access controls.
|You only get basic error reporting.
|You get advanced error handling and data validation mechanisms.
|You get very few features that are ‘advanced’
|You can get a whole range of customized advanced features including data transformation versioning and data validation.
Evolvous is a certified Microsoft Gold SharePoint consultant in Canada, and we offer complete support for managing Google Drive to SharePoint migration. Here are some of the biggest reasons why you should choose us when you are looking to execute SharePoint migration:
Google Workspace is primarily built for individual users and small businesses. However, when your organization expands and the demand for data increases, Google Drive proves to be inadequate. However, people often feel that SharePoint is expensive. However, with proper planning Evolvous can help you develop a SharePoint environment based on your exact needs to save on system infrastructure costs. For example, we can build a hybrid SharePoint environment that leverages a combination of SharePoint server and SharePoint online that allows you store a large volume of data without spending extensively on physical servers and maintenance.
UNLOCK THE FULL POTENTIAL OF YOUR DATA: Contact Evolvous today and execute Google Drive to SharePoint migration in an efficient way that would help you to get greater benefits from data management.
Click on the links below to find out how you can migrate to SharePoint from other cloud storage: