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Microsoft Information/Data Protection

Businesses have moved to work from home despite most of their operations being shut. This shift over the past few months has increased the need for organizations to re-evaluate their security and risk management practices. Employees are accessing corporate data on their home computers or sharing and collaborating in various ways, organizations are at greater risk for data leak or other risks. Microsoft Data Protection is a simple process of safeguarding important information from any kind of compromise and loss.

Protecting data from compromise and ensuring data privacy are other key components of data protection. 

The first step when you are creating your information protection strategy is to create a data landscape by discovering the location of your data, major storage places and identifying the different classes of data. It can be Non-Business, Public, General, Confidential, and Highly Confidential. This type of classification better aligns with industry standards. At Microsoft, GDPR (General Data Protection Regulation) is the baseline when it comes to classifying and handling data. You can find data classification in the Microsoft 365 compliance Centre or Microsoft 365 security centre> Classification > Data Classification.

After finishing the identification, one needs to prioritize and create rules for saving, deleting, and protecting data. We usually have a lot of redundant and old data and for an organization, it is important to review and resolve those data. 

Once you have refined your data sets, the next step that follows is the protection of that data. While employees are currently working remotely, identifying and managing potential risks within the organization is significant and safeguarding that data and intellectual property (IP), while supporting a positive company culture is crucial as well. Several tools help you remain in charge and shield sensitive documents and data in Microsoft 365.

You may choose to protect information such as formulas, methods, programs, techniques, processes, customer lists, customer requirements, product specifications, pricing strategies, recipes, etc. Linking such information with protection policies and taking actions like encryption, visual marking, and access controls will confirm the protection of the document throughout its life-cycle, whether it is shared among users internally or externally in your organization. Microsoft has recently announced the public review of automatic classification of data with a sensitivity label to important documents for documents stored on SharePoint Online and OneDrive for Business and in case of emails in transit in Exchange Online. 

Some of the data protection tools at Microsoft include:

  1.  Office 365 Information Protection
  2.  Azure Information Protection
  3. Insider Risk Management solution looks at activity from across Microsoft 365, including Teams, leverages machine learning to identify potentially suspicious activity early and take action on code of conduct policy violations. 
  4. As more and more organizations are shifting to remote work, 51% of business leaders are rushing up the deployment of Zero Trust capabilities.
  5.  Office 365 Message Encryption (OME) Encrypts email messages and attached documents that are sent to any user on any device, so only authorized recipients can read emailed information. It is estimated that 91 per cent of cyber-attacks start with an email, which either leads to malicious links directly or which contains dangerous attachments.
  6. Microsoft Azure Sentinel: Security Incident and Event Management (SIEM) solution that can help you collect security data across your entire hybrid organization from devices, users, apps, servers, and any cloud
  7.  Service encryption with Customer Key helps protect against viewing of data by unauthorized systems or personnel. 
  8. SharePoint Information Rights Management (IRM): Protects SharePoint lists and libraries so that when a user checks out a document, the downloaded file is protected so that only authorized people can view and use the file according to policies that you specify.
  9. Microsoft Information Protection SDK: Extends sensitivity labels to third-party apps and services.
  10. Microsoft Cloud App Security: Discovers, labels, and protects sensitive information that resides in data stores that are in the cloud.
  11. Data loss prevention (DLP) Helps prevent unintentional sharing of sensitive items.
  12. Endpoint data loss prevention: Extends DLP capabilities to items that are used and shared on Windows 10 computers.

The bottom line is that the pandemic is clearly accelerating the digital transformation of cyber-security. If you feel you need any of above-mentioned tools, you can just drop your contact details along with your requirement below and we will get back to you. 

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