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Microsoft Planner vs Trello - Evolvous

Task Manager Office 365 Microsoft Planner vs Trello

Office 365 Microsoft Planner vs Trello, both Microsoft Planner and Trello are project management tools that allow you to plan, organize, collaborate and communicate with your team. Both platforms have their own merits, but there are also some differences between them. One of the significant differences between Microsoft O365 Planner and Trello is the user’s preference. The user considered Microsoft Planner a better tool than the Trello tool. Although both tools are used for project management and project tracking activities, MS Planner is a good option.

In this blog, we will brief you about Microsoft Planner and Trello, which software is suitable for your business. Before taking a deep dive into the software’s features, let’s understand what exactly a planner does. With Planner, you and your team can create plans, assign tasks, chat about tasks, and see your team’s progress charts.  

Don’t know which software is right for your business?  

We are here to help you to choose between Microsoft Planner and Trello. We will cover the key features of the software and its prices, pros, and cons.  

O365 Microsoft Planner vs Trello Pros & Cons

Let’s start with Microsoft Planner 

Microsoft Planner– Microsoft Planner, was released back in 2015. Before then, people were using Trello for managing unstructured tasks. Microsoft Planner is a part of the Office 365 package that allows you to arrange your team’s work using easy, collaborative, and visual task management. Many aspects of the program, such as the setup procedure, UI, and task and board creation process, are similar to Trello.  

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Below are the Key Features of Microsoft Planner: –   

  • It helps you to plan your project.  
  • Schedule every event  
  • Boards and content cards  
  • Comments and Due dates.  
  • Manage your files and report performance.  
  • Track every task and synchronize data.  
  • Produce performance reports and progress charts.  
  • Task comments, task labels, task planning, task sorting buckets & task tracking.  
  • Integrates with Microsoft 365  

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Microsoft Office 365 Planner Pros and Cons

Microsoft Planner Pros  

  1. The program is simple to use since the user interface is responsive and straightforward. You can quickly navigate your way through all the many duties and operations that the application has to offer, even if you’re a rookie who hasn’t spent much time with it.  
  2. The software has a great calendar that allows you to sync various activities and procedures to specified dates. This will enable you to keep track of those duties and monitor team members’ performance to finish their work and do not slack off.  
  3. The program features an excellent notification feature that will notify you anytime you update the tasks and processes you are working on. This tool automatically sends emails regarding tasks to all stakeholders and team members who are involved with them.  
  4. The program gives an adequate area for you to write a comprehensive description of the tasks, sections for writing comments, labels to identify the state of the activities, and a proper checklist to track the completion of tasks.  
  5. Planner Hub is a feature included in the app. This is crucial because it helps you to break down large chunks of information regarding jobs and the time spent on them into smaller chunks that can be readily tracked and assessed as the project progresses.  
  6. You may see the tasks that have been given to all of the development team members by using the program. This is useful when delegating duties to different team members to ensure that the workload is distributed evenly, and that no employee is overburdened.  
  7. You may effortlessly add other team members to the plans that you have drawn out while using the software.  

Microsoft Planner Cons 

  1. One of the software’s current drawbacks is that it prevents users who are not team members from accessing the dashboard. To have access to the dashboard, the user must be signed up for Office 365 using their corporate email address.  
  2. Each activity can have a checklist. The maximum number of checkboxes is 20, which may be too little for certain teams.  
  3. In a discussion, you can’t name a team member in a comment, and you can’t transfer documents and files.  
  4. Character limitations apply to comments, which might obstruct communication channels. Tasks aren’t assigned on their own.  

Now let’s discuss Trello 

Trello: This is another crucial player in the project management process. The programme is a cost-effective team organization, project management, and communication solution that displays all project information on ‘Trello cards.  

Key Features of Trello-  

  • Integration with so many tools like GitHub, Bitbucket, GitLab, Dropbox, Slack, and more.  
  • Content-rich cards and Customizable workflows  
  • Boards  
  • Power-ups that give provide more capabilities and views such as calendar or Gantt charts.  
  • Public APIs  
  • Similar features like assignees, due dates, labels, descriptions, comments, attachments, and more.  

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Trello Pros and Cons-  


  1. In comparison to some of the other bank-breakers available, the application is fairly inexpensive. The application’s free edition is jam-packed with features and provides various integrations with various third-party apps that you may already be using.  
  2. Assigning different duties to employees is a no-brainer for a manager because you can name the card after them, and they’ll know exactly what they must complete.  
  3. The software is highly user-friendly and well-liked since it is available for download and usage on iOS and Android platforms.  
  4. Trello is responsive and speedy, and it won’t stutter if many people are using it simultaneously.  
  5. Salesforce, Google Drive, Dropbox, Slack, and other apps are all integrated.  


  1. Trello, unlike Microsoft Planner, does not have a calendar incorporated in the dashboard, which is unfortunate because it is a vital tool that allows managers to follow the work of their staff based on the dates that they specify on the calendar.  
  2. In the free edition, you cannot post attachments to Trello cards that are larger. To do so, you must first acquire a subscription.  
  3. There is a restriction to grouping and sorting while in “My Tasks.” Because there are no directives, teams may have a more difficult time getting started.  
  4. Unfortunately, it cannot estimate points or generate agile reports; therefore, it is not a scrum tool. Because it lacks scrum characteristics, it can only use in part as a scrum board.

I hope you could determine which of these two alternatives is best for you or your company. However, if you want additional functionality and are searching for a tool to help you gather client input, prioritize it, and create software together, Microsoft O365 Planner is a good option. We are more than happy to help your organization discover, learn, and discuss the best tool that suits your needs. Contact us today.

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