Having an efficient and accessible intranet is instrumental in enhancing collaboration and productivity. If you already have a SharePoint intranet for your business, it would be a smart idea to revisit your strategy and revamp the infrastructure to better align it with your requirements.
Being a certified Microsoft Gold consultant, Evolvous offers extensive support to revamping your SharePoint intranet. With our custom intranet solutions, businesses from diverse industries have been able to upgrade their intranet experience.
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To find out more about our custom SharePoint intranet development services, and they can help you improve your operational performance, click here.
The process and the extent of SharePoint revamp depends on your needs and requirements. At Evolvous, we have a detailed discussion with your stakeholders to capture your unique needs and then produce a tailored roadmap.
However, in most cases, these are the stages that are involved in revamping a SharePoint Intranet.
STAGE 1: Assessment
STAGE 2: Enhancing the SharePoint Intranet Structure
STAGE 3: Planning for Better AI Integration
STAGE 4: Revamping the Design
STAGE 5: Improving the Content Experience
STAGE 6: Enhancing Data Security and Governance
STAGE 7: Testing
Let us look at each of the stages in greater detail and discover the objectives that need to be achieved at each of them!
Let us delve a bit deeper into the individual stages of revamping your SharePoint intranet and what needs to be done at each of them
Assessment is the first and perhaps the most critical stage of the process. At this stage, you need to assess your requirements and your existing SharePoint infrastructure. Here are the questions that you need to ask yourself when you are assessing your SharePoint Intranet:
The SharePoint consulting team at Evolvous will help you conduct a thorough assessment of your existing infrastructure and needs. We will have a detailed discussion with stakeholders to understand the needs at various levels of your organization.
The next stage of the process is to enhance the SharePoint intranet structure. Now, depending on your needs, there are a range of improvements that can be made. Here are a few of them.
It is recommended to revisit the content hierarchy at this stage. Categorize or recategorize documents based on logical categories, topics, or themes.
Try to use intuitive labels, headings, and navigation paths so that users can easily get the information that they are looking for. Similarly, you should use metadata, tags, and filters to enhance flexibility and granularity in the way you organize your content.
A substantial number of SharePoint users face issues with their navigation. So, when you are revamping your SharePoint intranet, it is important to look at the navigation. It is important to design a consistent navigation menu, breadcrumbs, and site maps. You must also ensure that the navigation and taxonomy align with preferences and the expectations of the user.
When you are looking to enhance the SharePoint intranet structure, you should also look at how effectively your search works. You need to configure your search setting, filters, and the algorithms to improve search results. Make sure that you provide search suggestions, auto complete, and advanced filtering options to your users so that they can refine the search results.
Based on your needs and preferences, we would review the SharePoint information hierarchy and make necessary changes. We will also test the impact of the changes and resolve any issues.
Microsoft has added a lot of AI functionalities to their SharePoint platform in the past few years. If you have been using SharePoint intranet for some time, then you need to consider integrating AI features into your intranet.
To begin the process of integrating the latest AI-features to your SharePoint intranet. This might include features such as:
Once you have identified the features, you need to identify specific use cases and scenarios where those features can add value to your intranet. Configure and customize settings and parameters to align with the preferences and requirements of your organization.
Evolvous helps you to select the right AI features and integrate them into your SharePoint environment. With the help of AI Copilot Studio, you can build your custom AI copilot that allows you to execute tasks with ease with the help of Natural Language Processing (NLP)
Learn More About AI Copilot
Our AI Copilot Studio Solutions will help you build a customized AI assistant that can not only be deployed for your SharePoint intranet but also on Power BI, Power Apps, and other Microsoft products that you might use.
Visit our AI Copilot page to know more.
Now, let us talk about redesigning the visual elements of your SharePoint intranet. Here, we are going to talk about revamping the design of the hub site, which is the interface that most of your users will be using. Here are some of the things that you should do to make the design of your SharePoint hub site more attractive.
Our team will work towards enhancing the usability and functionality of your SharePoint hub site. Based on your needs, we will customize the design elements of your hub site to ensure that you deliver the desired experience to your team.
Next, we will be moving towards enhancing the content experience on your website. Content experience is key to improving the performance of your intranet. Here are some of the important things that should be done to improve the content experience on your intranet.
We would analyze the existing content experience that you are delivering through your SharePoint environment. The team will identify the areas for improvement and implement the changes required to enhance the content experience. Our team will also help you to manage integration with other applications to enhance the quality of content experience on the platform.
With the rise of security threats and newer industry regulations, it is important that you enhance the security and governance features of your website. Here are some of the things that you need to do to enhance your security and governance features.
We will start by conducting a detailed security audit of the system to identify the specific steps that need to be taken to boost the security and governance features. Our team will implement the changes and provide adequate training and documentation to your team members, so that they are aware of the changes in policies and can work confidently by adhering to them.
Lastly, you need to test the revamped system to ensure it functions as expected. It is important that you check every aspect of the system before going live so that your team members can use the system with minimal disruption.
Evolvous conducts a thorough testing of the system to ensure that you get the desired level of performance. Even after rolling out the changes, our dedicated team will constantly monitor the changes and address issues as soon as possible.
As a result of a well planned and executed SharePoint intranet revamp, you can expect the following results:
These are only some of the benefits you will get when you revamp your SharePoint intranet with Evolvous. For more details, visit our SharePoint intranet page.
To get started with revamping your SharePoint intranet, contact our team today. Discuss our project with our experts and discover how we can help.