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SharePoint Migration: 5 reasons why you should Migrate to SharePoint - Evolvous

The Top 5 Reasons Why You Should Migrate to SharePoint

Businesses today are driven by data. You will need easy access to data to make informed decisions and optimize your processes. Thanks to the improvement in data management technology, particularly on the cloud, having seamless access to data anywhere, anytime is easier. Microsoft SharePoint is one of the most trusted and widely used data management platforms. But there are others; a few other platforms are available to businesses. You might be using others yourself.

However, Microsoft SharePoint offers many advantages, making it a better option in most cases. So, making the switch to SharePoint is a good idea. In this blog post we will see the top 5 reasons why you should migrate to SharePoint.

Let us look at some of the biggest reasons why you should migrate to SharePoint:  

  • Easier and Faster to Upload Data   

On-premises users often face issues while sharing documents with external users or teams based in remote locations. In most other cloud storage platforms, you must create a document on your local system and then upload it to the cloud server. This takes up valuable time and compromises productivity.  

With SharePoint, you don’t face any such issues. All you need to do is to get your Microsoft Account linked to your office email ID, and every time you create a file on your computer, it instantly gets uploaded to SharePoint online. Not only does this make the process quicker, but it also mitigates the risk of data loss.  

  • Easy to Scale Up   

When your business is on a growth trajectory, you want a data management system that grows with you. Your needs might also change depending on the changing business environment. So, you need the system to be adaptable as well.  

Microsoft SharePoint scores above all others when it comes to scalability and adaptability. You can easily make changes. For example, if an employee leaves your organization, you can easily remove their account and license or replace them with your new employee. Adding new users and increasing the assigned storage space for different teams and your organization is easy.  

  • Pay for Only What You Need

One of the biggest advantages of using Microsoft SharePoint is its flexible pricing. This makes it a viable and reliable option, even for small-sized teams. You would only need to pay for what you use.  

Most other cloud storage platforms have pricing models which claim to be designed according to your needs. But most of the time, you end up paying for storage that you are not using. This pushes up the cost of data management. On the other hand, multiple levels of service are available with SharePoint. You can choose the one that fits your requirement and pay accordingly. When your demand increases, you can easily upgrade to the next level.  

  • Easy Integration with Other Microsoft Services

Most businesses use a range of different enterprise solutions from Microsoft. For example, you might use Microsoft Teams to communicate between team members. Likewise, you might also be using Microsoft 365 for your day-to-day operations. SharePoint can easily integrate with these applications.   

Integration helps in easier accessibility, sharing and collaboration of data. For example, when you create a PowerPoint presentation, it gets instantly accessible to your team members. They can make changes to their system wherever they are and get instantly updated on the document. This way, multiple team members can collaborate on the document in real-time.  

Such a high level of integration is not available with other cloud storage platforms. In the case of others, the user will need to download the PowerPoint presentation from the cloud, make the changes, and then upload it again on the cloud. Since you would have to go through this process every time, collaboration is lengthy and tedious.  

  • Create a Hybrid Environment with SharePoint Online and On-Premises File Storage

Most other cloud-based storage systems are based exclusively on the cloud. This often raises the question of security. With Microsoft SharePoint, you get the best of both worlds. With SharePoint on-premises, you get the reliability and protection of storing files on a physical server at your location. On the other hand, you can get the advantage of accessibility with the help of SharePoint Online.  

It is relatively easier to use such a hybrid environment when using SharePoint. While it might be possible to build a hybrid storage environment by using other cloud platforms and physical servers, there might be a number of issues with synchronization as they might be using different protocols.   

So, if you want to combine dependability with accessibility, then Microsoft SharePoint is the right option for your and your business’s success.  

Ways to Migrate to Microsoft SharePoint  

It is possible to migrate to Microsoft SharePoint from your existing cloud data storage. In fact, there are two ways to do that.  

  1. By using the native SharePoint migration features  
  2. By taking the help of an experienced SharePoint consultant  

Let us look at the two ways in some detail.  

Using the SharePoint Migration features: SharePoint allows you to migrate your content from different cloud platforms like Google Workspace, Egnyte and Dropbox. While the overall process might differ based on the platform you are migrating from. However, there are similarities. Here is an overview of the steps that you need to follow:  

SharePoint Migration: 5 reasons why you should Migrate to SharePoint

  • Connect your Microsoft 365 account with the account of the cloud platform that you are using.  
  • Scan and assess the data.  
  • Create Migration tasks.  
  • Review the destination paths where you want to migrate.  
  • Map the identities.  
  • Migrate data and monitor data.  

The Challenges of Using SharePoint Migration Features  

There are a few challenges to using the SharePoint’s in-built migration features. Here are some of the most common ones that are often experienced by admins when migrating using the in-built tools.  

  1. Errors and failures during the scan need specialized technical knowledge on SharePoint.  
  2. Certain tasks need custom coding. Syntax errors in the codes can result in failure to execute the tasks.  
  3. When moving files from a larger environment, the in-built features might need to be improved. In such cases, the CSV method would be used.  

Using the SharePoint Expertise of Evolvous for Migration  

Suppose you avoid encountering the abovementioned issues and reduce the time to migrate to SharePoint. In that case, you need to get in touch with an experienced SharePoint consultant like Evolvous.  

At Evolvous, we have helped large and small-scale businesses migrate to SharePoint and reap its benefits. We have a dedicated team with the skill and experience to deal with complicated migration tasks efficiently.  

To know more about how we can help you migrate, visit our SharePoint Page to know more.  

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