The Top 5 Reasons Why You Should Migrate to SharePoint Online

Migrating to SharePoint Online empowers businesses to modernize collaboration, strengthen security, and scale effortlessly in the cloud. As part of Microsoft 365, SharePoint Online helps teams work smarter with centralized document management, real-time collaboration, and reduced IT overhead – making it the ideal platform for driving productivity and digital transformation.

Microsoft SharePoint provides a number of advantages that make it a better choice. Those benefits are the main reason why organizations switching to SharePoint want to get improvements in the areas of collaboration and content management. We will look at the top five reasons for migrating to SharePoint.

What is SharePoint, and Why Do Businesses Use It? 

SharePoint is the Microsoft enterprise platform that is developed for content management, collaboration, and communication within the organization. Its basic function is to enable teams to securely store, organize, share, and access information from any place in the world. 

SharePoint, compared simple storage platforms, operates as a documented management system with a structure that is perfectly integrated with Microsoft 365 such apps as Teams, Outlook, and OneDrive. 

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Top 5 Key Reasons to Migrate Your Business to SharePoint   

• Easier and Faster to Upload Data   

On-premises users often face issues while sharing documents with external users or teams based in remote locations. In most other cloud storage platforms, you must  

• Create a document on your local system 

• Upload it to the cloud server 

• Share it afterward 

This takes up valuable time and compromises productivity.   

With SharePoint, you don’t face any such issues:  

• All you need to do is to get your Microsoft Account linked to your office email ID 

• Documents created on your system instantly get uploaded to SharePoint online.  

• Not only does this make the process quicker, but it also mitigates the risk of data loss.

• Easy to Scale Up   

When your business is on a growth trajectory, you want a data management system that grows with you. Your needs might also change depending on the changing business environment. So, you need the system to be adaptable as well.   

Microsoft SharePoint excels in scalability and adaptability:  

• You can easily make changes.  

• Easily remove their account and license or replace them with your new employee.  

• Adding new users and increasing the assigned storage space for different teams and your organization is easy.

• Pay for Only What You Need

One of the biggest advantages of using Microsoft SharePoint is its cost-effective and flexible pricing. This makes it a viable and reliable option, even for small-sized teams. You would only need to pay for what you use.   

Most other cloud storage platforms have pricing models which claim to be designed according to your needs. But most of the time, you end up paying for storage that you are not using. This pushes up the cost of data management. On the other hand, multiple levels of service are available with SharePoint. You can choose the one that meets your requirements and pays accordingly. When your demand increases, you can easily upgrade to the next level.

• Easy Integration with Other Microsoft Services

Most businesses use a range of different enterprise solutions from Microsoft, such as:  

• Microsoft Teams communicates between team members.  

• You might also be using Microsoft 365 for your day-to-day operations.  

• Outlook, PowerPoint, Excel, and Word. 

Integration helps in easier accessibility, sharing, and collaboration of data. For example, when you create a PowerPoint presentation, it gets instantly accessible to your team members. They can make changes to their system wherever they are and get instantly updated on the document. This way, multiple team members can collaborate on the document in real-time.   

Such a high level of integration is not available with other cloud storage platforms. In the case of others, the user will need to download the PowerPoint presentation from the cloud, make changes, and then upload it again on the cloud. Since you would have to go through this process every time, collaboration is lengthy and tedious.  

• Create a Hybrid Environment with SharePoint Online and On-Premises File Storage

Most other cloud-based storage systems are based exclusively on clouds. This often raises the question of security. With Microsoft SharePoint, you get the best of both worlds. With SharePoint on premises, you get the reliability and protection of storing files on a physical server at your location. On the other hand, you can get the advantage of accessibility with the help of SharePoint Online.   

It is relatively easier to use such a hybrid environment when using SharePoint. While it might be possible to build a hybrid storage environment by using other cloud platforms and physical servers, there might be a number of issues with synchronization as they might be using different protocols.    

So, if you want to combine dependability with accessibility, then Microsoft SharePoint is the right option for you and your business success. 

Do you want to migrate to SharePoint and better manage your data? 

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To plan a successful migration, establish hybrid environments, and improve interdepartmental cooperation among your teams. 

Ways to Migrate to Microsoft SharePoint  

It is possible to migrate to Microsoft SharePoint from your existing cloud data storage. In fact, there are two ways to do that.  

1. By using the native SharePoint migration features.
2. By taking the help of an experienced SharePoint consultant. 

How Can You Use the SharePoint Migration feature?

SharePoint allows you to migrate your content from different cloud platforms like Google Workspace, Egnyte, and Dropbox. While the overall process might differ based on the platform you are migrating from. However, there are similarities. Here is an overview of the steps that you need to follow:   

• Connect your Microsoft 365 account with the account of the cloud platform that you are using.   

• Scan and assess the data.   

• Create Migration tasks.   

• Review the destination paths where you want to migrate.   

• Map the identities.   

• Migrate data and monitor data.

The Challenges of Using SharePoint Migration Features 

There are a few challenges to using the SharePoint’s in-built migration features. Here are some of the most common ones that are often experienced by admins when migrating using the in-built tools.   

1. Errors and failures during the scan need specialized technical knowledge on SharePoint.   
2. Certain tasks need custom coding. Syntax errors in the codes can result in failure to execute the tasks.   
3. When moving files from a larger environment, the in-built features might need to be improved. In such cases, the CSV method would be used.   

Using the SharePoint Expertise of Evolvous for Migration 

Suppose you avoid encountering the abovementioned issues and reduce the time to migrate to SharePoint. In that case, you need to get in touch with an experienced SharePoint consultant like Evolvous.   

At Evolvous, we have helped large and small-scale businesses migrate to SharePoint and reap its benefits. We have a dedicated team with the skill and experience of dealing with complicated migration tasks efficiently.  

Looking for smooth SharePoint Migration, Evolvous can optimize SharePoint migration with expert guidance.

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To know more about how we can help you migrate, visit our SharePoint Page to know more.