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SharePoint Project Management - Evolvous

Why should you consider SharePoint for Project Management?

In the ever-changing world of technology, one thing is for certain – SharePoint will always be a part of it. That is why more businesses are turning to SharePoint project management to help them manage their projects. By taking advantage of all that SharePoint offers, businesses can achieve success and keep up with the competition. This blog post will discuss what SharePoint Project Management software is, how it can benefit your business, and some key features to look for when selecting a solution. 

What is SharePoint Project Management?  

SharePoint Project Management is the process of planning, organizing, and managing a project using Microsoft SharePoint Server. By using SharePoint for project management, businesses can automate and streamline their workflow, improve communication and collaboration between team members, and track the progress of projects from start to finish. In addition, SharePoint provides a secure platform for sharing files and collaborating on projects in real time.  

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Using SharePoint for Project Management   

Microsoft SharePoint is an increasingly popular platform for managing projects and workflow. Through its intuitive interface and customizable settings, SharePoint can be tailored to fit the specific needs of your team or organization. This way provides a specific location for all project-related documents, communications, and tasks. Additionally, built-in reporting features make it easy to track progress and identify areas of improvement. As a result, using SharePoint for project management can improve team communication and efficiency, leading to successful outcomes.  

How can you use SharePoint to track Projects?  

Microsoft SharePoint is a versatile application that enables team collaboration and document sharing in a secure environment. It has various features that can be used to track projects, including task lists, calendars, and document libraries.   

By creating lists and libraries and using custom workflows, you can create a system for tracking tasks, managing documents, and gathering feedback from team members. You can also use communication tools like wikis and blogs to keep everyone updated on project progress.  

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Here are the 10 best practices for SharePoint Project Management  

  • Used advanced alert functions

Many teams rely on advanced alert functions within SharePoint to track project progression, which notify team members of updates and changes to documents. A common issue in project management is when tasks or responsibilities are assigned to team members, but the individual does not receive the corresponding notification. This can lead to a lack of communication and an overall workflow breakdown.   

  • Project reporting

Microsoft SharePoint is an excellent platform to consider when it comes to project reporting. Reporting can easily be customized and embedded into SharePoint pages, providing a one-stop-shop for report viewing and navigation. With the help of dashboards and filters, users can quickly find the data they need without having to search through different files or folders. In addition, automated email notifications can be configured to send updates on project progress directly to team members, ensuring that everyone is kept in the loop.  

  • Data aggregation on different project sites

SharePoint is a powerful platform that enables users to collect and aggregate data from different project sites. By doing so, SharePoint can provide insights into the progress of different projects and identify any potential issues.  

Different project sites in SharePoint can often lead to data fragmentation. This happens when different teams or members of a team working on different projects collect and store data in separate places, which can be difficult to aggregate and make use of. To combat this, it is important to have a central location where all relevant project data is stored, preferably in a single SQL database. This will make it easier for teams to access and use their data to complete their projects.    

  • Use dashboard summary

Businesses are collecting and analyzing more data than ever before, but most employees lack the ability to make use of this data. The answer may be in dashboard summaries. A dashboard summary is a two- or three-page document that provides a high-level overview of key performance indicators (KPIs) and other important data points for a business. This summary can serve as an executive summary for top stakeholders or as a weekly report for managers.   

A dashboard summarizes and organizes key performance indicators or other data in an easy-to-read format. Combining graphics with text, a dashboard conveys at-a-glance information that can help you make informed decisions.  

  • Use the communication tools of SharePoint

SharePoint is a communication tool that can be used in a business setting. It helps to keep track of employee communication and improves communication between employees and customers or clients. SharePoint can be customized to fit the needs of a business, and it is important to know how to use all the features so that communication is improved.  

SharePoint communication tools help to manage team projects and tasks. Workflows are a fantastic way to keep all the steps of a process organized and in one place. When everyone is on the same page and knows what they need to do, it keeps teams running smoothly and efficiently. With tools like SharePoint communication, you can avoid overlap, missed deadlines, and confusion.   

  • Resource management

For many businesses, managing resources is a critical task. This is especially true for companies that use Microsoft SharePoint as their main collaborative platform. Whether you are handling employee leave requests, tracking holiday allocations, or managing project resources, having an effective system in place is essential. Fortunately, SharePoint offers several ways to help you get the most out of your resources.   

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  • Set your goals

Microsoft SharePoint is a versatile tool that can be used for goal setting. Creating a goal list in SharePoint is an effortless way to see all your goals in one place, and you can use distinct colors and fonts to help you differentiate between the types of goals. You can also add extra details, such as the date by which you hope to achieve the goal, or a link to more information.   

  • Use a visual timeline view 

    One of the coolest features in SharePoint is its ability to display timelines. You can use a visual timeline view to show a page’s history of events or changes. This can be helpful when you want to show a project’s progress or when you need to track the changes that have been made to a document or webpage.    

  • Schedule kickoff meetings

SharePoint is a powerful tool for managing your schedule and kickoff meetings are a fantastic way to get your project started on the right foot. You can easily invite attendees, track who has accepted or declined, and send out meeting agendas by using SharePoint. You can also use SharePoint to keep meeting minutes and post updates to your team’s calendar.    

  • Avoid unproductive meetings

Meetings are an important part of the workplace, but they can also be a major time waster. Unproductive meetings can cause significant disruptions and take away employees’ productivity.   

Unproductive meetings are a waste of everyone’s time and can be extremely frustrating. The good news is that there are a few things you can do to avoid them or make them more productive. First, try to keep your meetings on track by setting an agenda and sticking to it. Second, make sure that everyone who needs to participate is in attendance. Finally, avoid letting conversations stray from the topic at hand.     

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Why choose SHAREPOINT for your company’s project management?  

SharePoint is a Microsoft product that helps companies manage projects and collaborate more effectively. It offers a wide range of features, including a document library, task management, calendar, and discussion boards. Additionally, it can be used to create websites and manage employee profiles. Additionally, it integrates well with other Microsoft products, such as Excel and Outlook, because it is a Microsoft product. The following are some reasons why SharePoint is worth it for your project management.  

  • Task Management  
  • Enhance Collaboration  
  • Familiar UI  
  • Organize documents  
  • Clear Progress Updates and Deadlines  
  • Project management Features    

Conclusion: – SharePoint project management can be a challenging task, but it does not have to be. Our team of experts can help you set up with SharePoint and make sure your projects run smoothly. Contact us today to find out more about our SharePoint services and let us help you take your business to the next level.  


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