Exploring Sample SharePoint Sites for Project Management
Microsoft SharePoint is a versatile platform that is often customized by businesses for various needs. A growing number of businesses use SharePoint as a key tool for project management. However, to ensure that your SharePoint project management site is playing its part of helping you with your project management tasks, you need to do a few things differently.
In this article, we are going to talk about sample SharePoint sites for project management and discuss how you can design and implement them for your business. But before we get into project management SharePoint site examples, let us quickly explore the benefits of using the platform for project management
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Looking for SharePoint site design samples for tasks other than project management? Read our article on the best SharePoint site design samples that you can explore for different tasks.
The Advantages of Using SharePoint for Project Management
Before we talk about sample SharePoint sites for project management, let us first explore the benefits of using the platform for specific task of managing projects for almost every industry
Customizable Sites
One of the biggest advantages of using SharePoint for project management is the high level of customization. You can easily customize the project sites to suit your specific needs. You can add or configure web parts, dashboards, and libraries for efficient project tracking and reporting.
Centralized Collaboration
SharePoint sites provide project management teams with a unified platform for storing and sharing all project related documents, timelines, and tasks. This eliminates the need for scattered emails or multiple tools.
Task and Workflow Automation
You can use features for task lists, calendars, and Power Automate workflows to streamline task assignments, approvals and progress tracking, saving time and minimizing manual effort.
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5 Best Sample SharePoint Sites for Project Management
Now, let us take a look at some of the best sample SharePoint sites for Project Management. These samples fit well with the unique requirements of every industry. So, whether you are in the services sector or the manufacturing sector, these samples should work perfectly for you.
So, let us look at some of them
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The Unified Hub for Project Management
Purpose : The purpose of this SharePoint site is to manage cross-departmental projects from a single, unified dashboard. The focus is on simplicity and accessibility, making it perfect for teams with limited technical expertise.
Key Features :
- Task tracker with color coded statuses for completed, ongoing and projects which are yet to be started.
- Centralized document repository for project files, Gantt charts, and reports.
- Can potentially be integrated with Power BI to track project performance in real time.
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Kanban-Based SharePoint Site Sample
Purpose : This is one of the Project Management SharePoint site examples which is based on Kanban charts. It is designed for agile project teams to collaborate and track sprints.
Key Features :
- Utilizes Kanban boards and certain other elements for sprint planning
- Shared calendars which can be accessed by team members for sprint cycles and deadlines
- Dedicated discussion forms for brainstorming and reviewing initiatives.
- Can also implement a metrics library with burndown charts and team velocity reports.
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SharePoint Project Management Site for R&D Teams
Purpose : This sample design will work perfectly for industries and organizations with a sizeable research and development team. With this design, you will have a platform where you can manage your R&D projects and new product developments.
Key Features :
- Build an idea submission tool with voting submission sites.
- Document library for prototype designs, research papers, and product specifications.
- Timeline tracker for milestones and phase completion.
- Integration with Teams for live collaboration and updates.
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Construction Command Center
Purpose : This SharePoint sample site for project management is tailored for the unique needs of construction project management. Hence, the focus is on agility and aims to help teams to complete projects on time.
Key Features :
- You can build blueprints library with custom metadata for easy document retrieval.
- A change order tracking tool can be built using SharePoint Framework (SPFx) development to track variations in project order.
- Daily log section for site updates, along with the feature to upload progress photos can be easily accessed by the management team.
- Preparing safety checklist submissions and reports, which could be integrated with Power Automate for easy automation.
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Event Management SharePoint Site
Purpose : Just like above, this project management SharePoint site aims to serve the unique needs of a specific industry. However, in this case, it is more suited to event management and similar services.
Key Features
- Including task list for event planning and execution.
- Vendor contracts repository with tracking alerts
- Budget tracking dashboard with separate categories for expenses.
- Using Microsoft Forms to create post-event survey forms and feedback tracker.
These are some of the designs that you can consider when you are looking for project management SharePoint site examples. Now, let us take a look at some of the best practices that you need to follow.
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Best Practices to Choose the Right Project management SharePoint Site Examples
Before we wrap up, let us quickly look at some of the best practices to choose the right project management SharePoint site examples.
- Make sure that you clearly identify the specific needs of your project, such as task tracking, document management or team collaboration.
- You should ensure that the site design is intuitive and user-friendly to promote adoption among team members.
- Choose examples that integrate well with your existing tools and platforms, like Microsoft Teams, Power Automate, or Power BI.
- Look for site examples that can be scaled and adapt easily as your project evolves.
- Ensure that the site example has proper plans for data security and meeting industry compliance standards and other regulatory requirements.
Explore the Sample SharePoint Sites for Project Management with Evolvous
At Evolvous, we help our clients to assess their own requirements and explore a wide range of sample SharePoint sites for project management that perfectly meets those needs. Contact us today and get started on crafting the perfect SharePoint experience.
