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    Microsoft SharePoint Vs Google Drive

    The swift and global change to remote working has accelerated the use of online document management systems for businesses of all sizes. These tools are highly valuable resources for companies and teams to collaborate remotely and efficiently. Document management tools serve not only for file storage, but as optimized digital workspaces for businesses, where employees can collaborate amongst each other professionally, and cooperate with clients and business partners. There are various solutions for online file storage, with two of the most used ones being SharePoint and Google Drive. The right solution for a business will depend on their needs and priorities. In this article, we will explore some of the key differences between these two collaboration platforms, to help you examine which of the two is better for your team. 

    SharePoint 

    SharePoint is a cloud-based system designed for teamwork and created by Microsoft. It’s a comprehensive collaboration platform for file storage, sharing and document management. 

    SharePoint counts with advanced features for collaboration and document management, providing an ideal solution for businesses looking to implement a centralized repository of files to be accessed by members within the organization. 

    SharePoint’s key features: 

    • Customization of components and applications to suit a business’ brand. 
    • File storage and sharing! 
    • Remote working capabilities – access is available from computers and mobile devices, so staff working remotely can easily access files, data, and other resources. 
    • Seamless team communication via intranet, email, chat, voice call, and even video conferencing. 
    • Office apps (web and mobile versions) 
    • Email and calendar! 
    • Security and compliance – SharePoint offer the ability to configure access privileges to documents and date based on team members’ roles. 
    • Supports workflow management – with SharePoint you can create lists and establish workflows to manage more complex work. 
    • Integrations with Microsoft applications: OneDrive, Outlook, Exchange, Teams, Yammer, and also Skype. 

    Google Drive 

    It offers a solid collaboration platform and it’s highly rated for document management by users around the world, especially SMEs. Google Drive Enterprise is the enhanced version of the application, it is exclusive to business users, and it offers 15 GB of storage for free, often presenting the most affordable solution for small businesses. 

    Google Drive’s key features: 

    • 15 GB free storage  
    • SSL encryption 
    • Intuitive Google search 
    • AI-equipped automation and insights  
    • Integration with G-suite including Gmail, Google calendar, Hangouts, Google Docs, sheets etc. and also Slack. 

    In a nutshell: which solution is right for your business? 

    SharePoint and Google Drive are both powerful collaboration solutions, each with pros and cons. SharePoint is part of the Microsoft suite of tools and applications, while Google exists within the Google suite of IT solutions. They are both cloud-based applications designed for team productivity and collaboration. 

    While both platforms count with similar capabilities, there are multiple reasons why many users choose to migrate their data from Google Drive to Microsoft 365 to manage their documents with SharePoint: main disadvantages of Google Drive are the limited customizations, and the lack of a shared drive. SharePoint presents clear advantages in the customization category, while Google Drive is a strong option in terms of usability.  

    Google Drive often presents an affordable storage solution for small businesses. SharePoint, with advanced features for collaboration and integration with all other Microsoft applications, can present a more comprehensive solution for complex work, and/or for big size organizations – but the premium package can be pricey for small businesses. 

    It’s important to consider the specific features of each platform and the cost, to establish which solution will better respond to your business priorities, and how it will tie in with other applications used by your organization. 

    ——

    Written by Caterina Bassano. Caterina is Marketing Manager at Euro Systems, specialists in managed IT services and support. 

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