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Microsoft 365 SharePoint Migration Tenant to Tenant - Evolvous

All You Need to Know About Tenant-to-Tenant Migration 

Tenant to tenant migration often becomes necessary in scenarios like mergers, acquisitions, divestitures, and the likes. Microsoft 365 Tenant-to-tenant migration allows you to move your data from one account to another. Although it might look simple on the face of it, planning, managing, and executing the process is a challenge to say the least. Let us take a look at some of the things that you should know before you plan to execute tenant to tenant migration. 

What is Tenant to Tenant Migration? 

Tenant-to-Tenant Migration or more commonly Microsoft 365 tenant to tenant migration, is the process of transferring or migrating data and services from one Microsoft 365 tenant to another. This involves moving user accounts, email mailboxes, files, SharePoint sites, content on OneDrive for Business and other resources. 

When Should You opt for Microsoft 365 tenant to tenant migration? 

Tenant to tenant migration or cloud migration might become necessary for data management in different scenarios. Here are some of them: 

  1. Merger and Acquisition – When your business merges with another entity, or you acquire a new business, it is beneficial to move from separate tenants and consolidate into one. This facilitates operations and also ensures consistent branding and communication across the organization. 
  2. Divestitures – Just like there are times when you need to merge two tenants into one, you might segregate the resources from one tenant into two. This becomes necessary when the company divests or spins off into a new business. 
  3. Domain Name Changes or Rebranding – Another possible scenario when tenant to tenant migration is when your business gets rebranded or gets a new domain name. In such cases, migration to a new tenant allows you to align your digital presence with your new brand identity. 
  4. Migrating to a different region or new licensing model – Businesses also opt for Microsoft 365 tenant to tenant migration to a different region or licensing model, to comply with regulatory requirements or to meet specific industry standards. 
  5. Organizational Restructuring – When you are going through the process of restructuring then tenant to tenant migration is required to align data management system with the specific needs of the new structure. 

What are the Advantages of Tenant-to-Tenant Migration? 

There are many different advantages of tenant-to-tenant migration, depending on your specific case. Here are some of the common advantages that you get when planning for Microsoft 365 tenant to tenant migration: 

  1. Cost Optimization: If your organization has multiple Microsoft 365 tenants, then a tenant-to-tenant migration would help you consolidate your data and resources into a single tenant, resulting in cost savings in the long run. 
  2. Security – Microsoft 365 tenant to tenant migration can help you improve security by ensuring that all users have access to resources and have appropriate permissions. 
  3. Compliance – Businesses often undergo tenant to tenant migration to ensure that the data is in compliance with any relevant regulations or policies. 
  4. Scability – By helping you consolidate the data; tenant migration facilitates the scaling of your Microsoft 365 environment as your needs change with your growing business. 

Why Do You Need Expert Hands to Realize the Advantages of Microsoft 365 Tenant to Tenant Migration? 

Although tenant migration has a host of advantages, when you are deciding to go ahead with it, you should be aware of the challenges as well. Here are some of the challenges that you might face. 

  1. Downtime – Moving a large volume of data and resources from one tenant to another takes time and resources. This may result in downtime and that can impact productivity as well as your day-to-day business operations. 
  2. User Disruption – During the process of migration, individuals or group of users might experience disruptions or changes in their access to resources, which might create issues for them. 
  3. Compatibility Issues – There might be issues with compatibility between the source and target environments. This might need additional configuration and in-depth testing to ensure a smooth transition. 
  4. ThirdParty Integration – If your data includes third party applications, then migrating them would cause additional complexities and that needs proper planning to be dealt with in the right way. 
  5. Data Compliance – When you are migrating sensitive data from one tenant to another, it might give rise to compliance issues. 

The Steps of the Tenant-to-Tenant Migration Process 

Although the entire process is technically complex, here is an overview of the process that is generally followed for Microsoft 365 Migration. 

STEP 1: Assess Your Current Environment:

Before starting the migration process, you should assess your current environment to understand which data and resources need to be migrated. You will need to identify the application, services, users, groups and data that need to be moved. 

STEP 2: Create the Target Tenant:

At the next stage, you will need to create the target tenant by signing up for a new Microsoft 365 tenant subscription. It is important that you configure the tenant settings and verify your domain to set up the new tenant. 

STEP 3: Plan Your Migration:

Now, you would need to create a detailed migration plan detailing the order in which the data and resources will be moved. It is also important to decide on the migration method and tools that you will use. 

STEP 4: Prepare Your Source Tenant:

It’s time to prepare the source tenant by configuring the required setting and ensuring the users licensed correctly, as well as disabling features that are not needed. 

STEP 5: Migrate the Data:

The actual process of data migration will start at this step. This can be done using various methods including third-party migration tools. 

STEP 6: Verify the Migration:

Once the migration is complete, you should verify all the data and resources have been migrated successfully. You would need to validate the user access, testing applications and services and ensure the data is accessible. 

STEP 7: Clean Up the Old Environment:

At the final stage of the process, all that is left to do is to clean up your old environment by removing unused resources, deleting users and disabling services that are no longer required. 

Why Choose Us? 

There are a host of advantages of hiring a certified Microsoft consultant like Evolvous for the job. Here are some of them: 

  1. Experience and Expertise – We are familiar with the common challenges and issues that can arise while migrating data. This increases the chances of a successful migration. 
  2. Faster Migration– Thanks to our experience, we will be able to complete the process much faster, causing minimal disruption and reducing downtime. 
  3. Minimizing Risks – If the process of migration is not carried out correctly, it can result in data loss, security risks and other issues. Our team will help you mitigate the risks by following the best practices. 
  4. Cost Savings – Hiring a consultant like us can help you save money in the long run. By helping you avoid mistakes, they eliminate the need to repeat tasks which can add to the costs. 

At Evolvous, we have helped organizations migrate large volumes of data in different migration scenarios. To know more about our migration services, click here. 

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