Archives

Link Categories

Transferring Data from Google Sheets to Microsoft Power BI - Evolvous

Transferring Data from Google Sheets to Power BI 

Transferring data from Google Sheets to Power BI can prove to be essential in many different scenarios. For example, your sales team might update reports on Google Sheets, but you need to run it through the AI-powered analytics in Power BI. There might be several other scenarios where transferring data from Google Sheets to Power BI might be necessary. But what is the process of transferring data Sheets to Power BI? In this article, we will be looking at some of the ways in which you can effectively transfer data. 

Discover AI Powered Analytics with Power BI 

Using Power BI for business analytics can transform the way you gather insights and make data driven insights. Visit our Power BI service page to discover how our services can help enrich your analytics with the power of AI. 

Transferring Data from Google Sheets to Power BI Using Power Query Desktop 

Let us start with the easier method, where the data from Google Sheets to Power BI is transferred using Power Query Desktop.  

What is the Power Query Desktop?

Power Query Desktop is a data connection and transformation application, offered by Microsoft as a part of its Power BI suite. With Power Query Desktop, one can easily connect Power BI with various data sources including Google Sheets, MS Excel, and other databases.  

What is the Benefit of This Process?

One of the biggest benefits of the process is that it is quite simple and straightforward. You do not need extensive coding knowledge to do it the right way. 

What is the Drawback of This Process? 

The one drawback of the process is that you must connect the Google Sheets files, one at a time. So, if you are connecting many files to your Power BI, this might take time. 

How to Transfer Data from Google Sheets to Power BI Using Power Query Desktop? 

Here are the steps that you should follow to transfer files from Google Sheets to Power BI by using the Power Query Desktop application. 

STEP 1: Navigate to the Get Data Experience in the Power Query Desktop application and select Google Sheets from the dropdown. 

Get data

STEP 2: You will be asked to enter the URL of the Google Sheets from where you want to transfer the data. To do that, simply open the Google Sheet file from a separate browser tab and copy and paste the URL. 

Google sheets to BI

Click on Sign In 

STEP 3: You will get a Sign in with Google dialog box. Select the Google account you want and then click to allow to connect to Power BI Desktop.

Create an account Transferring Data from Google Sheets to Power BI - Evolvous

STEP 4: If you are successfully signed in, you will be returned to the Google Sheet page. Click on ‘Connect’ at the bottom of the page. 

Transferring Data from Google Sheets to Power BI - Evolvous

STEP 5: Once you are connected, you will get a Navigator window which will display the data available on the server. You can select your data in the navigator. After that, you can choose either Transform Data (if you transform the data in Power Query) or Load (if you want to directly load the data in Power BI Desktop). 

As said before, you can only connect one Google Sheet file at a time to your Power BI platform with this method. If you want to connect several files in one go, then you will need to use custom APIs. Let us now see how you can do that. 

Transferring Data from Google Sheets to Power BI Using Custom APIs 

If you are looking to transfer data from several files to Power BI, then the smarter option will be to use a custom API. This will allow you to transfer data in batches, significantly reducing the time. 

How to Transfer Data from Google Sheets to Power BI Using Custom APIs? 

Here are the steps that you need to follow to use custom APIs for transferring Google Sheets to Power BI 

STEP 1: Set up a Google Sheets API

To start the process, you will need to setup a Google Sheets API in the Google Developers Console. You will also need to create OAuth and Client IDs for your project. 

STEP 2: Access Your Google Sheets Data

Next, you will need to use the Google Sheets API to authenticate and access the data on your Google Sheets file data. You can retrieve the data from a single or multiple Google Sheets files by using the API. 

STEP 3: Expose the Google Sheets data with Another Custom API

In some cases, you might need to another API to use the retrieved data from Google Sheets and expose it. This might need expertise in Python, Node.js or other server-side languages. 

STEP 4: Connect Power BI to Your Custom API 

Now, you will need to log on to your Power BI Desktop. The ‘web’ connector of the Power BI Desktop application needs to be used to connect to your custom API. You will need to provide the URL and other authentication of the API. 

STEP 5: Import Data into Power BI

At the last stage of the process, you need to map the data fields to the Power BI fields. Following that, you will need to load the data into Power BI. 

Develop a Custom API for Transferring the Data from Google Sheets to Power BI with Evolvous 

Developing a custom API for transferring data from Google Sheets to Power BI not only requires technical expertise, but it also needs experience. At Evolvous, we have a team of designers who can help you with developing the right API that transfers data securely, maintains integrity and minimizes downtime. 

Contact us to discuss your project. 

Transferring Data from Google Sheets to Power BI: FAQs 

How much time does it take to transfer data from Google Sheets to Power BI using custom APIs? 

The time varies, ranging from a few days to several months. The time depends on several factors like the complexity of the data, its volume and how efficiently the API has been set up. 

What are the security risks of transferring data from Google Sheets to Power BI? 

Mishandling authentication tokens or exposing sensitive data in API requests can lead to data breaches. Inadequate access controls can also expose the data to misuse.  

To avoid such security risks, you need to work with an experienced consultant like Evolvous. 

Is there a better option to manage Power BI integration with my data? 

A better option will be to migrate your data from Google Sheets to SharePoint Online. SharePoint natively integrates with Power BI. This means that the data stored in SharePoint can integrate directly with Power BI, without the need of an API or application. 

Visit our SharePoint migration page to know more about how we help you migrate from Google Drive to SharePoint 

======

Google Drive to SharePoint Migration

Power BI Services

Microsoft SharePoint vs Google Drive

Leave a comment

Your email address will not be published. Required fields are marked *